Storytelling Production Coordinator

Storytelling Production Coordinator

Company: Golden Hippo®

Location: Remote (Woodland Hills, CA)

Employment type: Full-time

We’re an employee‑owned, vertically‑integrated builder of some of America’s most popular health & wellness brands with over 1,400 team members. Our creative content educates the world on making smarter health choices while our brands generate more than $1 billion in revenue annually.

• Coordinate and maintain all shoot schedules, ensuring timely communication of updates across the production team.
• Lead all locations logistics, including FilmLA correspondence, permitting, location scouting, property communication, and day‑of coordination.
• Oversee vendor and day‑player billing, working directly with vendors and Accounts Payable to ensure accurate tracking, timely payment, and organized documentation.
• Support all production logistics for onsite and on‑location shoots, including call sheets, parking, load‑ins, and equipment needs.
• Maintain production tracking systems, databases, spreadsheets, and documentation for all shoots from planning through delivery.
• Facilitate interdepartmental communication between Production, Creative, Post, Talent, and other internal partners to support smooth workflows.
• Track and organize all assets, metadata, paperwork, releases, and production documents to ensure accurate handoff to Post and internal stakeholders.
• Uphold SAG guidelines and production protocols in coordination with the production team and signatory.
• Troubleshoot day‑of issues, resolve cross‑team conflicts, and support producers and crew to maintain a safe, efficient, and professional environment.
• Assist with pre‑production tasks such as gathering scripts/materials, securing props, and preparing locations as needed.
• Contribute to a positive, collaborative team environment and help maintain strong relationships with full‑time and freelance crew.

• 1–3 years of experience in production coordination or a related production support role.
• Experience managing schedules, communicating with vendors, or coordinating logistics on studio or location shoots.
• Familiarity with production documentation, including permits, releases, call sheets, and shoot trackers.

• 2–4 years of production or post‑production experience in a fast‑paced, multi‑project environment.
• Experience coordinating locations, FilmLA permitting, or working with property owners, site reps, or municipal agencies.
• Prior experience handling vendor billing, managing invoices, or working with Accounts Payable.

• High School Diploma (Required).
• Associate’s Degree in Film or Production (Preferred).

• Exceptional organizational skills, with the ability to manage multiple schedules, locations, vendors, and documents simultaneously in a fast‑paced environment.
• Strong communication and interpersonal skills, ensuring clear, timely updates across internal teams, crew, vendors, and location partners.
• Problem‑solving and adaptability, with the ability to troubleshoot logistical or scheduling challenges quickly and maintain a calm, solution‑oriented approach.
• Working knowledge of production logistics, including on‑set workflows, equipment needs, permitting processes, and location protocols.
• Understanding of location coordination, including FilmLA procedures, permitting requirements, and best practices for working with property owners and site reps.
• Familiarity with vendor and billing workflows, including communicating with vendors/day players, tracking invoices, and partnering with Accounts Payable.
• Strong attention to detail, ensuring accurate tracking of assets, metadata, paperwork, SAG documents, and production records.
• Collaborative mindset, with the ability to foster positive working relationships with multidisciplinary crew.
• Time‑management skills, with the ability to prioritize tasks, anticipate needs, and support several shoots at various stages of planning simultaneously.
• Knowledge of SAG guidelines and production compliance protocols, with the ability to help enforce standards on set.
• Technical literacy, including familiarity with digital media organization, spreadsheets, production…