Graduate Student Affairs Officer

The Bioengineering department is one of the academic departments in the UCLA Samueli School of Engineering. Our research focuses on five dynamic areas: molecular, cellular, and tissue engineering; biomedical devices and bioinstrumentation; biomedical imaging; biomedical data sciences; and neural engineering. The department comprises 18 core faculty, 28 joint faculty, and a network of 41 affiliated faculty. The department supports over 500 undergraduate and graduate students, providing rigorous academic programs that prepare them for impactful careers in engineering and research.

The Department of Bioengineering is seeking a highly motivated and collaborative Graduate Student Affairs Officer to manage and support its M.S. and Ph.D. graduate programs. This position plays a vital role in fostering graduate student success by overseeing the full student lifecycle for more than 200 graduate students, including admissions, recruitment, orientation, academic advising, degree progress, and graduation. The Graduate Student Affairs Officer is responsible for administering approximately $1.1 million in graduate student financial support, coordinating fellowships and academic appointments, advising domestic and international students, and ensuring compliance with university policies and procedures.

Working closely with faculty, departmental leadership, and campus partners, the incumbent contributes to graduate program planning, policy development, process improvements, and initiatives that enhance the overall student experience.

The ideal candidate will demonstrate strong organizational, communication, analytical, and problem-solving skills, along with a commitment to providing exceptional student services in a collaborative academic environment.

This position is eligible for a hybrid work arrangement under an approved UCLA Flex Work Agreement. Hybrid arrangements are authorized for a defined period and are subject to periodic review and renewal based on departmental operational needs, job responsibilities, and applicable UCLA policies.

Join UCLA Bioengineering and contribute to the academic and professional success of the next generation of engineers, researchers, and innovators!

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• At least 5 years in undergraduate and/or graduate student affairs that include academic advising, admissions and recruitment, and fiscal management of resources (Preferred)
• 1. Demonstrated understanding of the organizational and operating structures of a University and its administrative units, academic departments and research labs. (Required)
• 2. Working knowledge of University policies and procedures especially as they pertain to graduate student affairs, fellowships, academic apprentice personnel (TA, GSR, Readers), Division of Graduate Education, Student Accounting, Registrar's Office, Housing, Dashew Center, etc. (Preferred)
• 3. Demonstrated counseling skills to handle difficult issues such as denial of admission, exam failures, and probation or termination with sensitivity. Maintain strict confidentiality and handle sensitive information. (Required)
• 4. Excellent interpersonal skills, communication skills, and usage of language to clearly convey information verbally and in writing. Skill in writing concise, logical, grammatically correct correspondence, analytical reports, evaluations, offer letters, and other written communication. (Required)
• 5. Demonstrated excellent customer service and strong interpersonal skills to work effectively and build cooperative, effective relationships with faculty, staff, students, and senior management. Skill in interacting with persons of various socio-cultural, economic and educational backgrounds for the purposes of advising students. (Required)
• 6. Strong organizational skills to independently analyze, prioritize, and work with frequent interruptions to meet fixed deadlines and follow through on tasks to completion under conditions of fluctuating workload. (Required)
• 7. Project coordination experience communicating goals, objectives,…