Utility & Building Systems Outage Coordinator

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

The Utility & Building Systems Outage Coordinator is responsible for planning, coordinating, and communicating all utility and building system outages across Getty facilities. This role serves as the central point of contact between Capital Projects, contractors, in-house facilities staff, and the broader Getty community to ensure that outages are properly scheduled, clearly communicated, and executed with minimal disruption to museum, gallery, and administrative operations.

• Coordinate all planned and emergency utility/building system outages (e.g., electrical, mechanical, plumbing, HVAC, fire/life safety, IT/network infrastructure) with relevant Getty stakeholders and affected parties.
• Develop and distribute clear, accurate outage notifications, including a description of the outage, the systems and areas affected, and the anticipated timeline.
• Serve as the primary liaison between project managers, contractors, in-house facilities staff, Getty Communications, and utility representatives throughout the outage planning and execution process.
• Maintain a comprehensive understanding of Getty's utility infrastructure and building systems to accurately assess outage scope, impact, and risk.
• Track outage schedules and provide timely updates to stakeholders in the event of changes, delays, or extensions.
• Partner with Getty Communications to ensure outage information is disseminated appropriately across affected departments, galleries, and public-facing areas as needed.
• Identify potential conflicts between planned outages and museum operations, events, or other capital project activities, and proactively elevate or resolve scheduling issues.
• Maintain accurate records/logs of past and upcoming outages for reference and reporting purposes.
• Participate in project meetings to represent outage coordination needs and provide input on sequencing of utility/system work.
• Support post-outage debriefs to capture lessons learned and improve future coordination processes.

• Thorough working knowledge of building utility systems (electrical, mechanical, plumbing, HVAC) and infrastructure coordination in a large facility or campus environment.
• Demonstrated experience coordinating with multiple stakeholder groups, including contractors, facilities staff, project managers, and communications teams.
• Strong written and verbal communication skills, with the ability to translate technical information into clear, accessible updates for a non-technical audience.
• Excellent organizational skills and the ability to manage multiple concurrent schedules and priorities.
• Ability to work collaboratively across departments in a fast-paced, deadline-driven environment.
• Experience in capital projects, facilities management, construction coordination, or a related field.
• Bachelor's degree in engineering, construction management, facilities management, or a related field; or an equivalent combination of education and experience with 5+ years in facilities.

• Knowledge of project management theories and practices applicable to projects that are complex in scope
• Skill in…