Insomniac - Entertainment Project Manager

Insomniac - Entertainment Project Manager

Join to apply for the Insomniac - Entertainment Project Manager role at Live Nation Entertainment.

Do you enjoy dance music? Do you excel at project management? Then you’re in luck! We are looking for a highly motivated self‑starter who embodies a passion for dance culture as well as creating memorable experiences.

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state‑of‑the‑art lighting, pyrotechnics, sound design, large‑scale art installations, theatrical performers and next‑generation special effects, Insomniac’s events captivate the senses and inspire a unique level of fan interaction. The company produces 10 000 concerts, club nights and festivals for seven million attendees annually across the globe, with the premiere annual event, Electric Daisy Carnival Las Vegas, being the world’s largest dance‑music festival.

Insomniac Events seeks a proactive and highly organized Project Manager to support the development, execution and daily operations of the Entertainment Department. The role reports to the Senior Entertainment Manager and is essential in overseeing production timelines, staff coordination and inter‑departmental communication. Responsibilities include managing performers, entertainment teams, creative development and live shows, as well as pre‑ and post‑show logistics such as travel, trucking, warehouse staffing, payroll and creative asset oversight.

• Create and launch key department forms (casting, performer attendant requests, newsletters, parking/camping, and more).
• Develop and maintain digital systems (Airtable, Asana, Procurify, Google Suite/Drive, etc.).
• Hire and manage Performer Attendants and warehouse operators.
• Coordinate PA training sessions and assign PA’s to show roles.
• Build and manage performer, staff, PA, and warehouse schedules.
• Assist with hiring and managing onsite load‑in and load‑out teams.
• Help oversee show budgets and seasonal performer and staff payroll.
• Create and manage labor grids for Back & Front of House teams.
• Distribute show systems to internal departments such as Media or Producers.
• Ensure proper financial reporting for the position and the rest of the team.
• Coordinate travel, warehouse/trucking, site, camping, parking and IT advancements during pre‑show development.
• Fill out BOH show forms, role assignments and credential requests.
• Work with the team to determine and meet show deadlines and implement them on behalf of producers and internal teams.
• Oversee internal staff management systems, ensuring timely HR reporting and payroll.
• Collect and track contractor invoices, purchase orders and certificates of insurance.
• Maintain staff organizational documents (spreadsheets & contact lists).
• Create and send offer letters, manager outlines and staff welcome letters.
• Distribute training videos and emails to relevant staff.
• Share design guides and lookbooks with staff, performers and PAs.
• Maintain and distribute all relevant show information, including event “One Sheets” & “All Info”.
• Schedule and oversee warehouse team operations.
• Prepare Costume Pack Lists for each show and oversee the pull and load processes.
• Manage post‑show warehouse tasks such as dry cleaning, repairs and laundry.
• Coordinate costume transfers between Las Vegas and DTLA locations through trucking logistics.

• Minimum 5 years of experience in live entertainment production, stage management or performance management.
• Previous supervisory or leadership experience within entertainment or performing arts is preferred.
• Strong organizational and time‑management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and make decisions in a high‑pressure, fast‑paced environment.
• Strong problem‑solving skills and ability to make quick, sound decisions.
• Proficiency with performance management software, scheduling tools and other entertainment industry platforms.

• Experience working with creatives in the performing arts.
• Familiarity with health and safety regulations related to live…