Accountant Analyst - Programs

For over 100 years, Vista Del Mar Child & Family Services (VDM) has taken great pride in providing exceptional programs and services for children and families throughout LA County. VDM envisions a community where all children and families are equipped and prepared to live productive, fulfilling lives. We serve the most vulnerable in Los Angeles, many of whom have faced multi-generational inequities.

Vista Del Mar is guided by core values of empowerment, equity, and excellence.

CULTURE:

At Vista Del Mar, our success is empowered by our staff, families, residents, and clients. We believe in the inclusion and liberation of marginalized communities, standing in unity for justice and recognizing long-standing systemic oppression. We acknowledge we are part of an unjust system and strongly advocate to change oppressive systems and the unconscious bias that affect staff, clients, and families in all communities.

Vista is committed to developing a culture of healing, community care, and creating a sense of belonging. Our actions will be louder than our words.

Folks who are Black, Indigenous, people of color, LGBTQ+, of a marginalized gender, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression, and/or gender-based violence are encouraged to apply.

MISSION:

Vista Del Mar provides a trauma-responsive continuum of services to empower children, youth, and families in Southern California to lead fulfilling lives.

The Accountant Analyst I handles budgeting, billing, accounting, analysis, and financial reporting for assigned programs.

This individual will work directly with the appropriate program heads to prepare internal budgets for each program cost center. S/he is responsible for timely preparation and submission of required billing and/or financial reports for the appropriate funding entity. S/he will ensure that revenue and expenses for these programs are promptly and accurately recorded including all necessary adjusting journal entries, to ensure that financial results are correctly represented.

This person will provide monthly budget versus actual comparison analysis reports for their assigned programs. S/he will meet regularly with program staff to discuss financial results and provide meaningful information for fiscal decision-making, planning, and to ensure compliance with VDM and funder protocols. S/he is also responsible for monitoring and managing program receivables and other pertinent balance sheet accounts.

• Understand and ensure compliance with assigned program funding contracts including financial, billing, and reporting policies, procedures, and requirements. Attend related webinars and other training courses.
• Actively seek knowledge and understanding of programs’ purpose, scope of work, deliverables, staffing, and other key factors, to ensure accurate budgeting, coding, and reporting. Establish collaborative relationships with program staff to evaluate, monitor and improve internal systems and controls.
• Work with program staff to draft internal budgets for assigned program using the budget system, Questica Budget. Document all budget assumptions, notes, and key data. Use appropriate service data to calculate revenue, staffing ratios, and other related costs.
• Prepare monthly, quarterly, semi-annual and/or annual financial funder reports and billing invoices as required.
• Monitor biweekly payroll reports to ensure that all staff working in assigned programs are consistently expensed to the correct salary line and cost center, and that all payroll related taxes and benefits are correct. Follow up on employee changes to ensure that both the payroll system (Paycom) and budget system (Questica) are up to date, in sync, and accurate.
• Routinely analyze budget versus actual variances for assigned programs. Prepare correcting journal entries as necessary. Summarize and document significant expense variances in Questica.
• Prepare monthly journal entries to record revenue, receivables, and cash receipts for assigned programs. Track invoices, credits and payments so that receivables balances are properly…