AP Specialist

POSITION SUMMARY:

The Accounts Payable (AP) Specialist is responsible for monitoring all invoices and their flow through the system and to prioritize appropriately to ensure timely and accurate business approval; which may require additional analysis, reporting and customer contact to both internal customers and external suppliers to investigate, troubleshoot, and resolve issues.

ESSENTIAL FUNCTIONS:

Regulatory & Other Reporting (70%)

* Complete A/P responsibilities, including processing and consolidating weekly A/P transactions, and performing the Tran Man for funding and general entry purposes timely.

* Regulation and policy compliance, including Issuing vendor 1099s annual and submit data file to IRS and new vendor OFAC check, etc. Minimize post filing revisions and explanations

* Work closely with the Senior Accountant/Accounting Manager to ensure that all expenses necessary are accrued for month-end

* Ensure timely and accurate reporting, states sales/use tax filings.

* Record/maintain prepaid assets in Prologue

Polices & Procedures (20%)

* Assist the Accounting Management in the monitoring of Bank & CCC expenses under the new Bank Business Expense Policy and review processes for expense reduction purposes.

* Update procedures and forms used in AP

Projects & Training (10%)

* Cross-train back-up staff especially in filing annual 1099, 945, 1042 and sales tax.

OTHER RESPONSIBILITIES:

Familiarize and comply with all applicable Bank's policies and procedures as well as governing laws and regulations. This includes but is not limited to:

* Performing all assigned duties under Bank's compliance programs and related laws & regulations.

* Successfully completing all mandatory training on related Bank's and BSA compliances as well as other laws and regulations as assigned in a timely manner.

Education, Experience and

Skills Required:

* 5 years of extensive Account Payable experience with a history of progressive responsibilities within a financial service institute is preferred.

* Knowledge of financial and cost accounting, spreadsheets (EXCEL), and accounting and financial reporting software

* Proficient in Banking Regulations preferred.

* Understanding of retail banking, real estate finance, and commercial lending preferred.

* Ability to prioritize and to work independently with minimal supervision and adhere to deadlines.

PHYSICAL DEMANDS:

* Minimum mobility to work in an office setting; sit for prolonged period of times; operate office equipment including use of a computer keyboard; and reach with hands and arms. Employees are occasionally required to walk and stand and lift and move records and documents weighing 30 pounds or less.

COMMUNICATION DEMANDS:

* Attention to detail, strong organizational, communication, interpersonal, self-motivated, and analytical skills, ability to interact with all levels of management and staff.

WORK ENVIRONMENT:

* Standard office environment. Noise level in work environment is usually average. Hear in the normal audio range with or without correction. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Compensation

The base pay range for this position is USD $26/Hour - USD $36/Hour plus full benefits. Exact offer will be determined based on job-related knowledge, skills, experience, and location.