Project Controls Specialist IV; Cost Analyst

Position: Project Controls Specialist IV (Cost Analyst)
About Vanir

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation;

healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Job Description

Essential Duties & Responsibilities:

* Oversee the integrity and accuracy of project budgets and forecasts in compliance with approved standard operating procedures.

* Actively participate in monthly EAC (Estimate at Completion) meetings, ensuring accurate validation, reviewing current EACs, and providing justification for any variances.

* Contribute to change management discussions by identifying emerging trends, risks, and exposure factors.

* Engage in Risk Assessment workshops, offering insights on potential financial impacts and identifying mitigation strategies.

* Conduct thorough cost variance analyses to identify trends and proactively address any potential budget impacts.

* Continuously monitor trends and associated mitigation plans, comparing projected versus actual performance over time.

* Review project budgets and expenditures, ensuring alignment with diverse funding sources and financial goals.

* Collaborate closely with schedulers to evaluate cost and schedule performance, identifying cost overruns, delays, and variances in planned versus actual expenditures.

* Review and analyze monthly cost reports and progress reports to ensure alignment with project financial objectives.

* Analyze staffing plans to identify potential cost impacts, such as excessive peaks, and provide recommendations for optimizing resource allocation.

* Validate cost coding and budget allocations for contract change orders and amendments, assessing potential impacts on project timelines and financials.

* Ensure that contracts, purchase orders, task order, change orders, and amendments are accurately budgeted and reported, with proper cost coding and financial oversight.

* Enforce cost management policies and procedures for capital projects, especially those with multiple funding sources.

* Allocate Estimate to Complete (ETC) amounts as required for PBA (Project Budget Adjustments), change orders, and other financial adjustments.

* Manage and monitor ETCs for each project to ensure timely and accurate tracking of financial changes.

* Create comprehensive reports related to budgeting, cost control, auditing, and asset tracking, utilizing systems like e-Builder, Proliance, DELTEK, and other relevant platforms used by the Program Management Office.

* Work closely with Project Managers and Construction Managers to maintain data coding structures, project control tools, and high-quality data for budgets, contracts, change orders, trends, and actual costs.

* Conduct budget and financial reconciliations, ensuring alignment between project forecasts, expenditures, and actual costs. Address discrepancies and implement corrective actions as necessary.

* Support management with the preparation of regular budget and cost reports, ensuring clarity and accuracy.

* Assist with preparing regular and ad hoc reports on project budgets, financial status, and forecasting for senior leadership.

* Provide support for weekly/monthly cost and status reports, keeping project teams informed of financial performance.

* Perform necessary data entry tasks related to budget and forecast updates.

* Develop and maintain change management logs in accordance with established processes and procedures.

* Travel to offsite project locations as required.

* Undertake additional duties and special projects assigned.

Minimum Qualifications:

* BS/BA Degree in Business Administration, Engineering, Project Management, Construction Management, and/or related degree. Additional years of qualifying experience in excess to the minimum stated above may be substituted in lieu of formal education.

* 7 - 10 years minimum recent professional experience in project controls, particularly on a capital construction program.

* Strong analytical capabilities, with the ability to organize and interpret complex financial data.

* Proficiency in financial modeling and advanced Excel functions.

* Exceptional attention to detail, ensuring accuracy in data analysis and reporting.

* Advanced problem-solving skills and a strategic approach to financial management.

* Ability to communicate complex financial concepts clearly to non-financial stakeholders.

* Proven track record of working independently and meeting tight deadlines.

* Strong business acumen and understanding of organizational financial goals and objectives.

* Comfortable working in a fast-paced,…