Financial Aid Systems Specialist

Date Opened: 9/14/2026 08:00:00 AM

Filing Deadline: 10/16/2026

Location: Los Angeles Community College District Office

Salary: $8,704.00 - $10,783.00/mo; $ - $/yr (based on a full-time, 12-mo position)

Job Type: Open & Promotional (Dual)

Identifies, defines, troubleshoots, and resolves student financial aid transactional and business process issues; develops requirements and specifications for financial aid system/module development and modification on a district-wide basis; and provides technical assistance, training, and coaching to financial aid staff on the use of People Soft financial aid systems.

Routinely audits student financial aid transactional data, reports, financial aid system functionalities, and inter-system integration to ensure effective operational outcomes; identifies opportunities for improving business processes and insuring compliance with all applicable state and federal laws and regulations on financial aid.

Consults with financial aid system users to identify and define operational needs and objectives, current operational procedures, problems, input and output requirements, and levels of systems access.

Analyzes the feasibility of and develops requirements/specifications for new systems/modules and enhancements to existing systems in area of financial aid and ensures that the system design fits the needs of the users.

Documents business processes and system changes; develops and distributes communications to colleges, students, and other stake holders regarding policy, process, and procedural changes.

Acts as liaison between process owners and IT systems and programming staff engaged in analyzing, designing, coding, implementing, maintaining, and modifying technology components of financial aid information technology systems and applications.

Performs testing for system projects from development to production and recommends changes in configurations to resolve errors and address user needs.

Recruits, trains, and guides user-testers from various business areas to complete quality testing of new features and changes to existing financial aid system modules.

Provides technical training, mentoring, and coaching to professional and technical staff of matters related to usage of People Soft systems functionality.

Maintains effective and cooperative working relationships with process owners, technical team members, and users.

Writes instructions, procedures, and manuals associated with the implementation and maintenance of financial aid systems.

Writes reports and correspondence, including specifications, related to financial aid systems.

Acts as a liaison with auditors engaged in regulatory, contractual, and operational audits of District financial aid operations.

Supervises lower-level specialists and technical and clerical support staff.

Performs related duties as assigned.

A Financial Aid Systems Specialist through continuous audit and user consultation identifies and defines student financial aid transactional, business process, and financial aid system issues; reviews and translates departmental requirements into specifications based on an in-depth expertise regarding federal and state regulations, requirements and procedural guidelines and People Soft financial aid systems; performs testing, and maintenance tasks; and serves as a technical resource to financial aid office staff on a district-wide basis.

An Assistant Financial Aid Systems Specialist applies a thorough knowledge of student financial aid federal and state regulations, requirements and procedural guidelines and basic understanding of People Soft financial aid systems to moderately complex level assignments in student financial aid business process review and…