Head Public Health Registrar

Position / Program Information

TYPE OF RECRUITMENT :
Open Competitive Job Opportunity

EXAM NUMBER : PH1275C

FIRSTDAY OF FILING : FRIDAY AUGUST 9 2024 AT 8 : 30 A.M. Pacific Time (PT)

NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

Directs the activities of the Public Health Records Section of the Health Department concerned with the vital records registration and communicable disease reporting programs of the County of Los Angeles.

The one position allocable to this class directs through subordinate supervisors the work of staff engaged in the registration of birth and death records the reporting of communicable diseases and the preparation of statistical data and medical reports. This position has overall responsibility for vital records registration and communicable disease reporting to state agencies performed by district registrars and the central Public Health Records section.

The incumbent must have knowledge of the principles and the practices of medical record keeping; and medical terminology in order to code the underlying causes of death in vital records federal and state laws related to medical records content release and retention and automated medical record information and archiving systems.

• Registers births and deaths.
• Reviews and analyzes birth and death certificates including cause of death statements and reports for compliance with laws consistency and acceptability of medical and other data and accuracy completeness for statistical purposes.
• Contacts physicians hospitals funeral directors and other agencies to resolve discrepancies or to secure additional information on birth and death certificates; contacts physicians hospitals and other agencies on matters relating to the causes of death.
• Advises or assists professional persons other agencies and the public in matters relating to vital records.
• Advises and assists professional persons on problems relating to causes of death reporting and interprets laws and departmental policies governing birth and death registration.
• Issues or refuses interment disinterment and removal permits in conformity with legal requirements.
• Collects fees received for searching records issuing permits and for certified copies of vital records and prepares bank deposits and transmittal documents for armored car transport service.
• Assists in the verification of vital statistics and in the verification analysis and tabulating of reports.
• Serves as liaison between the Vital Records Department and the Los Angeles County-University of Southern California Medical Center in obtaining and relaying morbidity information to personnel.
• Reviews patient records abstracts pertinent data and prepares reports containing medical information for physicians hospitals and other agencies.
• Obtains and records paternity data in accordance with the Parent Opportunity Program.
• Trains Public Health Registrars and Assistant Public Health Registrars in functions and procedures relating to birth registration death registration and causes of death instructs clerical personnel in the issuance of burial permits.
• Trains staff on Out of Hospital birth registrations.
• Assembles and reviews data for and prepares statistical reports.
• Supervises one or more Senior Public Health Registrars as needed.
• Operates a typewriter or personal computer to enter and retrieve data and does filing in the performance of assigned duties.

MINIMUM REQUIREMENTS :

Four (4) years experience in the editing analyzing or coding of records of the registration of births and deaths or records of diseases reportable in the State of California two (2) years of which must have been in a responsible capacity

Additional credit will be given to applicants who possess the following desirable qualifications :

• Experience using medical terminology in a job setting.
• Experience utilizing a variety of computer software programs and data based systems (e.g. Word Excel Access PowerPoint Visio and Publisher).
• Experience with customer service assisting at a counter or by telephone.
• Experience with Vitalchek.
• Experience collecting payments payment reconciliation or closely related experience.

• Responsible capacity is defined as responsible experience supervisory a specialized unit engaged in the vital records registration or communicable disease reporting programs.

Additional Information

Once we have determined that you meet the experience requirements described above our examination process will consist of an evaluation of experience based on application information desirable qualifications and supplemental questionnaire information at the time of filing weighted 100% .

Applicants must meet the Requirements and achieve a passing score of 70% or higher on each part of the examination in order to be added on the…