Personnel and Onboarding Assistant

Base pay range

$26.42/hr - $37.49/hr

The Person nel and Onboarding Assistant will serve as a member of the Administrative Team and has three key areas of responsibility: personnel and payroll, onboarding, and staff development support. Each of these will work in conjunction with the Personnel and Payroll Coordinator and/or the Deputy Director. The incumbent is responsible for supporting the hiring processes, acting as secondary to the Personnel and Payroll Coordinator in Undergraduate Admission (UA).

This includes hiring and paying over 200 readers, approving timesheets and job postings, and providing ad hoc and ongoing administrative support related to personnel and payroll. The secondary responsibility is coordinating onboarding functions for new hires including full‑time employees, student workers, and outside readers in UA. The incumbent will collect documentation, coordinate with staff providing access to computer systems and applications, email, and doors within the department.

The incumbent will support updating documentation for the department. The incumbent will coordinate onboarding trainings, meetings, and update existing onboarding resources as needed. In addition, the incumbent will support streamlining staff development, updating documentation and coordinating in‑person and virtual staff development events. The incumbent will participate in application review by reading first‑year applications, assessing applicant academic performance, and recommending admission using established guidelines.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• Support hiring processes, act as secondary to the Personnel and Payroll Coordinator in Undergraduate Admission.
• Approve timesheets and job postings; provide ad hoc and ongoing administrative support related to personnel and payroll.
• Coordinate onboarding functions for new hires including full‑time employees, student workers, and outside readers.
• Collect documentation and coordinate with staff to provide access to computer systems, applications, email, and doors.
• Update documentation for the department.
• Coordinate onboarding trainings, meetings, and update existing onboarding resources as needed.
• Support streamlining staff development, updating documentation, and coordinating in‑person and virtual staff development events.
• Participate in application review by reading first‑year applications, assessing applicant academic performance, and recommending admission using established guidelines.

• 1+ years of experience in related field (Required)
• Experience using I‑9 Tracker to process I‑9 for new and transferring staff (Preferred)
• Working knowledge of UCPath system and Time Reporting System (TRS) (Preferred)
• Demonstrated working knowledge of UCLA Staff personnel policies and procedures (Preferred)
• Demonstrated ability to work with frequent interruptions and adapt to a changing workflow (Required)
• Ability to identify problems in practices or procedures, and make recommendations for changes and communicate them to management (Required)
• Proficiency in Office 365 (Word, Excel, PowerPoint), MS Outlook, Zoom and other desktop publishing applications and tools (Required)
• Demonstrated skill in working independently and thoroughly to meet deadlines (Required)
• Demonstrated ability to organize and coordinate multiple tasks and establish priorities as changing circumstances dictate (Required)
• Ability to maintain confidentiality of all personnel materials (Required)
• Demonstrated interpersonal skills to work effectively with staff (including students), colleagues, various levels of management, vendors and visitors on matters pertaining to responsibilities (Required)
• Skill in writing concise, logical, grammatically correct letters and email…