Proposal Coordinator; Ann Arbor, MI; Los Angeles, CA;

Company Overview

Limno Tech is a leading environmental engineering and science firm with clients facing complex water‑related problems. We help them make decisions based on the best available science and real‑world constraints.

Our core values are to honor the science, lead through innovation, act through partnership, commit to the long‑term, and pursue bold actions. Join a team of smart, talented people motivated every day to deliver excellence and make a difference for our clients, partners, and the environment.

We are seeking a highly motivated Proposal Coordinator to work in one of our main offices (Ann Arbor, MI; Los Angeles, CA; Oakdale, MN; Washington, DC). The ideal candidate is organized, detail‑oriented, a fast learner, calm under pressure, enthusiastic, and a people person.

The successful candidate will help expand our marketing team and grow Limno Tech by working closely with our Marketing Manager and Senior Marketing and Proposal Specialist. This 40‑hour per week, in‑person position focuses on leading and developing proposals in collaboration with technical team members to obtain new work for Limno Tech.

• Help develop, maintain, and champion Limno Tech’s proposal workflow procedures and processes, and implement these processes from beginning to end (go/no‑go and initiation to submittal/interview)
• Support business development leaders in identifying new opportunities by tracking and managing our accounts with organizations listing RFP opportunities
• Drive and coordinate the proposal development process
  • Review RFIs/RFPs/RFQs for proposal production/documentation guidelines and work with the proposal lead/manager to develop production schedules
  • Schedule meetings and track the completion of staff and subcontractor assignments
  • Facilitate communications between project staff and other staff regarding proposal development
  • Coordinate with subcontractors (or prime contractor) on schedules and materials
• Co‑lead (with technical team members) the completion and submittal of high‑quality proposals within strict deadlines
  • Fill out and review proposal forms and ensure completeness and accuracy
  • Ensure all proposal requirements are met
  • Proofread, prepare review drafts, and do final editing
  • Package proposal to ensure a professional look and effective messaging
  • Manage the final production and submission of all proposals in accordance with requirements and strict deadlines
• Maintain and improve internal marketing and proposal materials
  • Maintain proposal templates and help build material/content libraries
  • Track and manage electronic proposal files and archives
  • Compile materials for proposals and work with staff to complete updates (resumes, biosketches, project profiles, headshots, logos, firm overviews, other boilerplate content)
• Other marketing and business development support as needed

• Bachelor’s Degree in Marketing, Communications, Journalism, English, Public Relations, Business, Environmental Science, or a related technical discipline (degrees in other specialties are acceptable if relevance and experience can be demonstrated)
• 1‑4 years of relevant experience
• Excellent verbal and written communication skills
• Strong attention to detail, pride in personal work, and responsibility for all aspects within control
• Proficiency in Microsoft Excel, Word, and PowerPoint; familiarity with Adobe Creative Cloud Apps (InDesign, Photoshop, Acrobat Pro) is a plus
• Familiarity with AI platforms and tools (e.g., Chat GPT, Claude, Gemini) and AI‑enabled proposal development workflows
• Methodical approach to tasks and coordination
• Good at building strong relationships
• Ability to work positively under pressure and deliver quality products while meeting tight deadlines
• Efficient multitasker
• Interest and/or experience with business development is a plus
• Must be legally able to work in the U.S. for any employer (proper documentation required)

The salary for this position will be determined based on the candidate’s experience, office location, and fit with job requirements, and is expected to range between $55,000 and $78,000 annually.

Benefits include medical, dental, and vision coverage;…