Senior Academic Payroll Analyst

Note to applicants: A cover letter is required for consideration for this position.

UCLA Life Sciences Division is one of the largest and most dynamic academic divisions on campus, comprising seven academic departments, seven interdepartmental degree programs, three institutes, and nine research centers dedicated to advancing knowledge of living systems. With more than 7,000 undergraduate and graduate students, nearly 380 faculty, over 250 teaching assistants, and 40 lecturers, the division fosters a vibrant academic and research community.

Supported by hundreds of millions of dollars in annual research funding, UCLA Life Sciences drives scientific discovery and innovation that address some of the world’s most pressing biological and environmental challenges.

Under the direction of the Executive Director of Research Administration and Academic Financial Services (EDRA & AFS), the Senior Academic Payroll Analyst independently manages all personnel and payroll actions for faculty and other academics across the biology units within the Division of Life Sciences, which includes seven departments, seven interdepartmental degree programs, three institutes, and nine centers. The role involves analyzing transactions, prioritizing workload, and ensuring accurate processing using systems such as UCPath, CDW, QDB, and OPUS.

The position is based in the Life Sciences Dean’s Office.

Key responsibilities include:

coordinating payroll and personnel actions; maintaining electronic personnel records; tracking sabbatical accruals and histories; managing leaves of absence; processing special compensation actions (e.g., admin comp, NSP, summer ninths, summer sessions); submitting funding entries and direct retros; resolving payroll and benefits issues; and serving as the departmental subject matter expert for UCPath and Tracker I-9 administration. The analyst ensures compliance with university and school academic policies and completes special projects as assigned.

The Senior Academic Payroll Analyst also serves as a liaison to central academic and administrative units, including the College Dean's Office, Academic Personnel Office, Academic Planning and Budget, CRU, UCPath, Campus HR, and the Dashew Center, to coordinate personnel and payroll actions. The role involves tracking faculty sabbatical credits, leaves, fellowships, academic commitments, and outside activities; interpreting academic personnel policies;

and advising Department Chairs, Interdepartmental Program and Center Directors, faculty, CAOs, and departmental academic personnel analysts on proper implementation. Additionally, the analyst provides analytical support to department leadership, preparing reports and data to inform strategic decision-making related

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• 4-6 years Working in an administrative department with Academic personnel and payroll responsibilities within the University. (Required) And
• Advanced knowledge of University Academic Personnel and Payroll policies, procedures, and organizational structure. Demonstrated working knowledge of the academic personnel process related to faculty appointments, promotions, advancements, and reviews. (Required)
• Detailed working knowledge of on-line personnel and payroll system and personnel forms;
  University…