Electronic Records Manager

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Getty Research Institute's department of Institutional Records and Archives (IRA) seeks a limited-term Electronic Records Manager to lead a discovery-phase project focused on the development of an enterprise-wide electronic records management (ERM). The Electronic Records Manager will lead research and analysis efforts to identify present state practices, systems, strengths, and weaknesses, and to develop recommendations and requirements for a future ERM program.

• Plan and execute a structured enterprise-wide electronic records management discovery effort
• Engage stakeholders across the organization to document roles, responsibilities, and data flows; identify and document existing systems and workflows; identify gaps; and evaluate needs for managing electronic records
• Identify and document organizational risks, gaps, and compliance considerations related to electronic records
• Create and manage the project plan, scope, timeline, and deliverables for the discovery phase
• Develop policies, procedures, standards, and manuals in accordance with program objectives and goals
• Assist with the development of records retention and disposition schedules
• Design and implement communication plans for the project team, senior leadership, users, and other stakeholders
• Proactively manage potential project risks/difficulties and design mitigation strategies
• Define business and functional requirements for a viable enterprise-wide ERM program
• Analyze findings and develop recommendations, including options and priorities
• Produce a final report and roadmap
• May plan, assign, and/or supervise the work of others
• Assist with other projects as needed

• Master's degree in library science, archival administration, or information technology or five years work experience in related field
• Five years professional experience managing electronic records or digital content
• Certified Archivist or Certified Records Manager designation desirable

This is a one-year, limited-term position focused on completing a defined discovery project to inform future electronic records management efforts.

Please note:

This position is not eligible for employer-based immigration sponsorship. Applicants must have authorization to work for Getty in the United States without the need for sponsorship, currently or in the future.

• Expert level knowledge of records management principles and practices, archival standards and practices, and legal and ethical issues related to archives management
• Specialization in one or more areas of records and archives management, such as born-digital records; digitization; rights management; computer code languages/platforms; or other appropriate technologies or media management
• May require the ability to write code and use command line software – for example: SQL, Crystal reports, XSL or XSL-FO, etc.
• Advanced knowledge of the standards that govern archival description and management
• Specialized knowledge of records management principles, theories, best practices, and federal and state laws and regulations pertaining to the management of records
• Strong…