Attorney Recruiting & Development Assistant

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Schedule: 9:00 AM to 5:30 PM, Monday-Friday;

FLSA: Non-Exempt

Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Attorney Recruiting and Development Assistant in our Attorney Recruiting & Development department, reporting directly to the Attorney Recruiting and Development Manager.

The position will reside in the Los Angeles office with hybrid work capabilities and will be responsible for providing general administrative and event support to the California offices. The Attorney Recruiting and Development Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Above all, the Attorney Recruiting and Development Assistant must fulfill the needs of the firm in a manner which is consistent with the Firm’s Core Values.

Key responsibilities of this position include:

• Participate in the management and distribution of sporting and concert event tickets, administer suite catering orders, secure approvals and process invoices.
• Assist with the execution of various external-facing practice-, industry- and office-related events including networking events, educational (CLE) programs, conference receptions, family-friendly events, alumni events and client dinners. Specific tasks include researching venues, drafting invitations, tracking RSVP lists, coordinating with the firm’s CLE team, processing invoices, acting as an on-site host and working event registration.
• Maintain mailing lists within the CRM while ensuring changes to contact records are processed as needed.
• Assist with coordination of office-related sponsor ships, memberships and community involvement. Specific tasks include maintaining accurate records, processing forms and payments, driving attendance and calendaring.
• Gather information and collaborate with lawyers regarding membership and board opportunities in local business, trade, community and charitable organizations.
• Work with the marketing and design teams to prepare advertisements, invitations, collateral events and other one-off print items.
• Research and source promotional items for firm events.
• Support the planning and execution of the LA summer associate program, including preparing for and attending daytime and evening events and training programs.
• Assist with the summer associate evaluation process and respond to summer associate and attorney questions.
• Support law student recruitment program including corresponding with applicants and attorneys and participating in office Hiring Committee meetings.
• Assist with law school outreach efforts including generating event invitations, preparing materials, and attending on campus events as needed.
• Assist with lateral recruiting efforts, including corresponding with prospective employees and search firms, collecting evaluations from attorneys, and drafting offer letters.
• Enter and maintain applicant data in the recruiting database.
• File resumes, letters and other recruiting materials as needed, and create and maintain departmental files.
• Assist in new lawyer onboarding process such as coordinating photoshoots.
• Support Manager with special projects as identified by the Partners-in-Charge of the California offices, Chief Marketing & Business Development Officer or Director of Events as needed.
• Process check requests and expense reports.
• Assist with preparation of materials and tracking attendance for attorney…