Legal Practice Assistant - Litigation

COMPANY BACKGROUND

This U.S.

-based legal advisory firm offers strategic counsel to public sector clients facing complex and high-impact challenges. Operating largely behind the scenes, the practice specializes in politically nuanced issues, urgent crises, and multifaceted public agreements. With a seasoned legal team, the consultancy assists governmental bodies and public institutions in navigating governance, litigation, finance, land development, and regulatory matters-helping leaders make sound decisions under pressure and maintain operational stability.

JOB DESCRIPTION

The Legal Practice Assistant provides comprehensive administrative support to attorneys and internal teams, delivering consistent, high-quality service in a fast-paced legal environment. This role requires deep familiarity with litigation procedures, excellent organizational and communication skills, and a proactive, team-oriented mindset. The firm's Trial and Litigation Group handles significant crisis litigation including constitutional law, wildfire litigation, COVID-19-related claims, land use civil rights litigation, First Amendment and takings claims, and class action matters.

The group is active across all litigation stages-from pleadings and discovery through trial and appeal-in both state and federal courts.

RESPONSIBILITIES

• Draft, revise, and proofread legal documents, correspondence, pleadings, and memoranda.
• Format court documents in compliance with federal and state court rules, including generation of TOAs and TOCs.
• Handle e-filing and physical filing in multiple jurisdictions.
• Manage litigation calendars and deadlines using calendaring software (e.g., Compu Law).
• Maintain attorney schedules and coordinate case-related logistics.
• Provide support across document management, billing, and litigation support tools (e.g., Office 365, iManage, Adobe, CCC Macros).
• Communicate clearly and professionally with attorneys, staff, and clients.
• Collaborate across teams to uphold best practices and support firm operations
• Maintain professionalism under pressure and during periods of high workload Perform other duties as assigned by management.

QUALIFICATIONS

• High School Diploma required;
  Bachelor's degree preferred.
• Minimum of 7 years of experience as a legal secretary or legal assistant.
• Prior litigation experience in California state and federal court is required; appellate experience is a plus.
• Strong knowledge of court rules and litigation support processes.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to prioritize, multi-task, and meet tight deadlines with minimal supervision.
• Proficient with legal document management systems, calendaring tools, and Microsoft Office Suite.
• Strong initiative, dependability, and attention to detail.

Compensation:
Pay is based on location, experience, and qualifications.