Logistics Planner - Barebells NOCCO Vitamin Well

Logistics Planner USA - Barebells I NOCCO I Vitamin Well

Join to apply for the Logistics Planner USA - Barebells I NOCCO I Vitamin Well role at Vitamin Well Group

At Vitamin Well Group, we provide great-tasting drinks, snacks, and protein products. Our brands Vitamin Well, NOCCO, and Barebells are available across most of Europe, North America, the MENA region, and parts of Asia Pacific. With a revenue of 650 million euros, we operate in over 40 markets, with headquarters in Stockholm and offices in fourteen countries around the world.

Vitamin Well Group in the US. Vitamin Well made its debut in the US market in 2019, initially introducing NOCCO, followed by the launch of Barebells in 2020. Since then, the company has witnessed remarkable growth, with its products now widely available across the country in various gyms, gas stations, and grocery stores. Our team is characterized by its high level of engagement, agility, and a shared passion for ensuring our brands become a staple in households across the US.

The US market has rapidly emerged as having one of the most significant volume increases across our markets. In response to this success, we have developed and launched products specifically designed to meet the unique preferences and needs of the US consumer.

As Logistics Planner
, you will be a key player in our operations team, responsible for ensuring smooth transportation of Vitamin Well products from producers to warehouses - with a focus on customer service, efficiency, sustainability, and cost awareness.

You will have daily contact with supply planners, transport providers, producers, and our Headquarters (Sweden), which places high demands on your communication skills and structured approach. You will make sure our logistics flow seamlessly and that we exceed both internal and external expectations. The role is based at our US hub in Los Angeles, and reports to the Operations Manager.

• Oversee and track shipments in collaboration with central and regional warehouses, addressing any logistical delays or discrepancies promptly.
• Maintain accurate inventory records in our ERP system, ensuring real-time updates.
• Analyze inventory and inbound reporting to troubleshoot potential challenges.
• Work with Operations & Supply Planning Manager to monitor inventory levels and coordinate replenishment.

• Input, update, and track logistics data, including orders, shipments, and inventory.
• Ensure seamless integration between different functions, such as sales, purchasing, and warehouse management, within the ERP system.
• Generate and analyze various reports, providing insights into logistics performance, inventory turnover, and order processing.
• Troubleshoot and resolve any system-related issues, collaborating with the IT team as needed.

• Develop and manage logistics timelines during high-demand periods to ensure consistent product availability.
• Work with freight carriers, warehouses, and distribution centers to ensure timely and accurate shipping and receiving of products.
• Monitor and track shipments to ensure deliveries are made on time and in full.
• Ensure all necessary documentation (invoices, shipping labels, customs documentation, etc.) is properly prepared and filed.
• Ensure timely and accurate billing and receiving of inventory in the ERP system.
• Coordinate and execute stock transfers.

• Work closely with internal departments (sales, operations, finance) to ensure smooth and efficient logistics operations.
• Coordinate with Operations & Supply Planning Manager, suppliers, transportation providers and warehousing partners on timely shipping and receiving of finished goods.
• Provide customer service and support by addressing inquiries regarding orders, delivery status, and inventory.
• Formally communicate in meetings or directly with key stakeholders, internally and externally.
• Attend all routine collaboration calls to maintain visibility and ensure alignment to shipping and production plans.
• Support value added packaging initiatives with 3rd party facilities.
• Collaborat…