Procurement Supervisor

JOB TITLE: Procurement Supervisor

PAYROLL PROFILE: Groundwork Coffee Roasters, LLC

DEPARTMENT: Wholesale Operations

DOL STATUS: Full Time

CLASSIFICATION: Exempt

SCHEDULE: Monday to Friday, Occasional Weekends

LOCATION: Cleon Ave, North Hollywood CA 91601

REPORTS TO POSITION: VP of Operations

SUPERVISORY RESPONSIBILITIES: No Direct Reports

The Procurement Supervisor is primarily responsible for managing the procurement of direct materials that comprise Cost of Goods Sold (COGS) while also supporting day-to-day product planning execution and inventory control. This role ensures the right materials are purchased at the right time, in the right quantities, and at the right cost to support production, service level, and margin objectives. The position leads the purchasing team and partners closely with Planning, Operations, QA and Finance to align demand, supply, and inventory strategies.

• Oversee purchasing of direct materials (ingredients, packaging, labels, co-manufacturing inputs) to support production plans
• Administer drawdown of Green Coffee held by our Importer at their warehouse
• Ensure timely PO placement and delivery aligned with production schedules and inventory targets
• Serve as escalation point for material shortages, expediting needs, or supplier constraints
• Establish and enforce standard procurement processes and approval workflows

• Own inventory targets for raw materials and packaging, balancing service level, cash flow, and shelf-life constraints
• Monitor inventory levels, turns, and aging; take action to reduce excess, obsolete, or at-risk inventory
• Set and maintain safety stock, reorder points, and planning parameters in ERP/MRP systems
• Partner with Warehouse and Finance on cycle counts, inventory accuracy, and valuation

Supplier Management & Cost Control

• Initiate creation of Vendors properties in ERP including provision of reseller certification to suppliers and collection of W9.
• Support Accounts Payable to maintain Vendor file accuracy and good communication
• Supervise supplier performance related to cost, quality, lead time, and reliability
• Support supplier negotiations covering pricing, MOQs, freight, and service levels
• Track and manage purchase price variance (PPV) to PO, monitor margins and resolve errors and omissions
• Support annual budgeting, cost-reduction initiatives, and inflation mitigation efforts

• Supervise company buyers and/or purchasing coordinators, ensuring execution accuracy and accountability
• Train and develop team members on planning logic, inventory management, and ERP usage
• Act as a key liaison between Procurement, Planning, Operations, QA, and Finance
• Support continuous improvement initiatives across procurement and planning processes

• Ensure accurate purchasing, planning, and inventory data within ERP/MRP systems
• Generate and analyze reports related to demand, inventory, supplier performance, and spend
• Ensure compliance with food safety, regulatory, and internal control requirements
• Support audits and documentation related to suppliers, inventory, and procurement processes

Product Planning & Demand Alignment

• Translate demand forecasts and sales plans into material and production requirements
• Collaborate with Sales, Marketing, and Operations on SKU planning, launches, promotions, and discontinuations
• Maintain and validate item master data (lead times, MOQs, yields, safety stock parameters) to support accurate planning and SKU creation in ERP
• Identify demand or supply risks and proactively recommend mitigation plans

• Production service level / material availability
• Inventory turns, aging, and obsolescence
• Purchase Price Variance (PPV) vs PO’s issued, and to budget
• Forecast and plan adherence
• Supplier OTIF and quality performance
• PO accuracy and cycle time

• Bachelor’s degree in Supply Chain, Operations, Business, or related field (or equivalent experience)

• 4–7 years of experience in procurement, SKU planning, or inventory management within CPG or manufacturing
• Direct experience managing COGS materials (ingredients, packaging,…