Procurement Manager - Finish Materials

About the role

SupplyX sources finish materials and FF&E directly from factories across East Asia for multifamily, hospitality, and commercial construction clients. This role owns the supplier side of finish materials packages - supporting precon during bidding, negotiating and awarding to factories, and holding suppliers accountable to spec, budget, and schedule through delivery.

Purchasing Support preconstruction during bidding with technical product information, value-engineering and alternate-material options, factory recommendations, and budget pricing and lead times

At award, negotiate pricing with factories and select the most qualified product and vendor for the scope

Review and approve cutsheets against specification before release to production

Manage submittal, sample, shop drawing, and approval cycles between factory, design team, and client

Own the quality control process - pre-production samples, in-line and pre-shipment inspection, and third-party inspection coordination

Resolve damage, shortage, and non-conformance claims with factories

Factory vetting & vendor management

Qualify new factories: capability and capacity assessment, certifications and test reports, audits, references, sample evaluation, financial and trade-compliance screening

Maintain a rated vendor base with performance tracking on quality, on-time delivery, and responsiveness

Negotiate pricing, tooling, MOQs, lead times, payment terms, and warranty/remedy language

Build long-term relationships that get SupplyX priority in production queues and preferential terms

What you need5+ years in procurement, sourcing, or purchasing for construction finish materials - tile, stone, flooring, countertops, millwork, plumbing fittings, lighting, hardware, glazing, or similar

Direct experience buying from factories in East Asia - factory-direct, not through a domestic distributor or trading company

Demonstrated track record vetting and onboarding new factories, including on-site or remote audit experience

Ability to read and interpret construction documents, finish schedules, and specification sections

Working knowledge of international logistics and Incoterms, and comfort with landed-cost modeling

Strong Excel skills and the discipline to keep project data clean in a system of record

Comfortable working across time zones - early or late calls with Asia are part of the job Willingness to travel internationally for factory visits and trade fairs

Strong pluses

Multifamily, hospitality, or commercial project experience at scale

Prior experience in an owner's-rep environment where you represented the buyer, not the manufacturer

Trade compliance exposure - tariff classification, country-of-origin rules, forced-labor due diligence