Sales Catering Administrator - Marriott Beverly Hills

Description

Knowledge, Skills &

Competencies:

- Ability to work independently, prioritize work, and ask for clarification when needed
- Strong work ethic
- Excellent oral and written communication skills
- Proficiency with MS Word, Excel, and Power Point
- Excellent organizational and time management skills
- Ability to take initiative and handle multiple projects simultaneously
- Accuracy, attention to detail, and the ability to proof own work

Physical Requirements:

- Sit, stand, and walk for varying lengths of time
- Lift approximately twenty (20) pounds
- Grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing
- Listening and hearing ability, and visual ability
- Finger dexterity to operate office equipment such as computers, printers, multi-line phones, filing cabinets, photocopiers, scanners, and other office equipment as needed

This job description is not an exhaustive list of all job functions that are required of an employee in this position. Therefore, other duties may be asked of an employee in this position from time to time.

Hourly Pay Rate Range : $24 - $26

Qualifications

Position Summary:

The Sales & Catering Administrator assists the sales team by accurately and efficiently performing the execution and coordination of all sales & catering functions. Provides assistance in the sales process by qualifying and booking inquiries when appropriate.

The Sales & Catering Administrator reports directly to the Director of Sales & Marketing.

Core Responsibilities:

• Perform job according to standard operating procedures
• Provide professional hospitality to all guests and clients at all times
• Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering Associate, and take accurate and detailed messages
• Assist in the sales effort by qualifying and booking the business of pop-up inquiries when appropriate
• Assist the sales team in telephone prospecting and outside sales blitzes by contacting clients from an established list
• Retrieve rooming lists, deposits, and banquet guarantees as needed
• Create banquet room door signs and maintain the lobby reader board with group functions
• Order office supplies for the sales office as directed by DOS
• Prepare sales kits, complete sales proposals, contracts, BEOs, and banquet checks
• Make copies of room contacts, group resumes, rooming lists, BEOs, reports, and evaluation forms; distribute accordingly
• Maintain office filing system
• Sort and distribute mail
• Assist sales and catering associates as needed
• Perform additional duties as required