Executive Assistant to Town Manager & Council

Executive Assistant to the Town Manager & Council
Hourly Rate: $47.87 - $61.67 per hour
Plus, excellent health and retirement benefits, and 3% COLA increase in 2026.
Placement on the salary schedule will be based on qualifications and direct work experience.

The Town of Los Gatos is seeking an exceptional, highly skilled Executive Assistant to provide advanced administrative, project, and analytical support to the Town Manager and Town Council
. This is a key position within the Town Manager’s Office, serving as a professional ambassador of the organization and ensuring smooth daily operations at the highest levels of Town leadership. This position will report to the Town Manager or their designee.

This role provides a unique opportunity to support executive leadership, contribute to high-impact municipal initiatives, and play a critical role in supporting transparent, responsive local government. See the Executive Assistant to the Town Manager job classification for more information.

The successful candidate will embody:

• Professionalism & Confidentiality: Ability to handle sensitive information with discretion.
• Exceptional Communication
  
  Skills:
  
  Clear, concise writing and confident interpersonal communication.
• Strong Organizational
  
  Skills:
  
  Skilled at managing multiple priorities and deadlines with thoroughness and accuracy.
• Adaptability & Flexibility: Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs.
• Political Acumen: Understands the importance of tact, diplomacy, and relationship management.
• Commitment to Public Service: A passion for serving the community and supporting effective local government.
  Supporting Elected Officials: Experience supporting elected officials within a council-manager form of government.
• Decision Making/Independent Judgement: Exhibits strong independent judgment when evaluating options and determining optimal solutions.

The normal work week for this position is Monday through Friday, in-person, with occasional extended or irregular hours. A flexible work schedule option may be available.

• Performs general as well as complex administrative support functions on behalf of the Town Manager and Town Council. These entail the use of independent judgment and a thorough knowledge of the Town’s policies, procedures, and organization.
• Coordinates and tracks Town Council agendas, action items, and follow-up assignments to ensure timely implementation of Council direction.
• Supports executive-level policy development and implementation by coordinating schedules, materials, deadlines, and interdepartmental communications related to Town Manager and Town Council priorities.
• Serves as a liaison between the Town Manager’s Office, Town Council, Town departments, the Town Attorney, and external agencies to facilitate effective governance and decision making.
• Initiates and responds to correspondence to and from the Town Manager’s Office and Council.
• Produces a variety of documents and visual aids, including letters, memos, presentations, reports, charts, and computer-aided illustrations.
• Screens telephone calls, visitors, and mail for the Town Manager, administrative staff, and Town Council, directing them to the appropriate official or department.
• Disseminates diverse, often sensitive, information to interested parties and may research appropriate inquiries.
• Arranges and maintains appointment schedules, meetings, conferences, and trips for the Town Manager, administrative staff, and Council members.
• Establishes and maintains necessary record systems, tracking long-term/tickler files, and may develop reports based on data provided by such systems.
• Attends meetings and prepares summaries, minutes, and notes. Directs the work of other clerical employees.
  Operates a variety of office and computer equipment and software.
• May provide training and technical guidance to other staff.
• May be assigned as a Disaster Service Worker, as required.
• Performs related duties and responsibilities as required.

Any combination of experience and training that would likely provide the required knowledge, skills and abilities…