Administrator, Healthcare Administration, Administrative​/Clerical

Village Health Group (VHG) is a large multi-site GP Practice in Rushcliffe, South Nottinghamshire. The 4 sites are locatedat East Leake, Keyworth, Ruddington & Sutton Bonington.

There is an exciting opportunity to join the VHG group asit goes through a period of change and restructure and is a chance to enjoy avibrant and forward-thinking primary care team, working closely with all colleagues in the VHG team.

We are looking to recruit part-time administrators to support the day-to-day business, providing quality patient care and development of collaborativeprocesses.

The role will involve a variety of administration tasksacross all areas of the practice to include, scanning, maintaining patientrecords and system information, creation and running of reports, as well as bespokeproject work.

We are looking for individual who is very organised andself-sufficient with excellent attention to detail. Administration experience in a fast-paced environment is essential, with the ability to think on yourfeet and demonstrate a pro-active approach to problem solving.

The successful candidate will need to have a flexible approach and be able to work at any of the 4 sites, so access to transport is essential for this role.

In return we can offer entry into the NHS pension schemeand a chance to develop your skills.

If you are interested in this opportunity and would like an informal discussion about the available role, please feel free to contact:

Rowena HR Admin

Rate of pay: £13.20

Final date to receive applications: 21st June

Interviews: 1stand 2nd July

JOB DESCRIPTION

Administrator Multi Site Primary Care Team

Location -Four-site GP practice in and around Keyworth Reports to: Administration Team Leader Contract -Permanent Hours -To be agreed Salary: L3

1. Job Summary

The Administrator will provide high quality, efficient administrative support across a busy, multisite GP practice. The postholder will work as part of the wider administrative team to ensure smooth patient pathways, accurate recordkeeping and timely processing of clinical and nonclinical tasks. The role requires strong attention to detail, accuracy, and the ability to manage a high-volume workload while maintaining excellent patient service.

This post involves working across four practice sites, with flexibility required to support operational needs.

2. Key Responsibilities

Clinical Administration

• Scan, index and appropriately file incoming clinical correspondence from all external sources into patient records.
• Code incoming documents using correct Read/SNOMED codes where diagnoses or significant information is identified.
• Raise tasks for clinicians where further action is required.
• Process medication and longterm condition recalls, ensuring timely and accurate scheduling.
• Manage immunisation administration processes, including contacting patients (e.g., children) to arrange appointments.
• Monitor vaccine stock levels and liaise with the dispensary to request replenishment.
• Process new patient registrations and deductions following practice protocol.
• Ensure Lloyd George notes are correctly coded and scanned to the patient record.
• Manage GP2GP transfers, ensuring smooth migration of electronic patient records.
• Handle requests for online access, verifying identity and setting appropriate access levels.
• Manage Subject Access Requests (SARs) in line with statutory requirements and practice policy.
• Ensure compliance with GDPR, confidentiality standards and clinical governance frameworks.
• Prepare referrals according to Primary Care Pathways and GP instruction.
• Type coroners reports and other dictated material from GPs.
• Process claims for minor operations, coil fittings, implants and other enhanced services.
• Support the administration of shared care arrangements, including ADHD sharedcare protocols.
• Carry out administrative duties linked to clinical trials under the direction of the Lead Partner.

NonNHS & Business Administration

• Manage private work requests including creation of invoices, payment processing, and ensuring GPs receive relevant documentation for action.
• Ensure accurate administrative support for any insurance reports, medical…