Bid Administrator

Bid Administrator / Bid Coordinator

Office-based in Chigwell, Essex – Full-time, 40 hours per week, Monday to Friday.

RGE is a progressive and dynamic business committed to maintaining a supportive and collaborative culture while serving our customers and achieving exponential growth. We work with local authorities, housing associations, and blue‑light services, maintaining fire, electrical, air quality, and water hygiene compliance across thousands of homes and public buildings across the UK. Our work includes planned maintenance, reactive repairs, and new installations, all aimed at keeping people safe.

We pride ourselves on creating an empowering culture, offering our teams opportunities to learn, develop new skills, and take on greater responsibilities.

We are seeking a dedicated, reliable, and detail‑oriented Bid Administrator / Bid Coordinator to support our growing bid and tender team. This is a role for someone meticulous, organised, and committed to producing high‑quality work while meeting deadlines. You will manage bid processes, ensure submissions are compliant and on time, assist bid writers in proposal preparation, and contribute to compelling, winning bids.

This role is ideal for candidates passionate about bid management, even if they are relatively new to the field. Full training will be provided over a six‑month period, with a clear path from Bid Administrator to Bid Coordinator based on successful outputs.

• Monitor and manage bid opportunities through portals and the Bid Information Portal (BIP).
• Track and maintain bid schedules, deadlines, and meetings, ensuring the bid team meets all submission timelines.
• Collect, organise, and maintain all documents required for bids, including certifications, policies, and company information.
• Ensure compliance with client instructions, formatting, and mandatory submission requirements.
• Compile and submit completed bids, confirming receipt and managing any post‑submission queries.
• Maintain version control and accurate records of all bid documentation.

• Support bid writers in creating narrative content, graphics, and presentations for proposals.
• Proofread and check proposals for quality, formatting, compliance, and alignment with company standards.
• Assist with post‑bid activities, including archiving submissions, tracking outcomes, and collating lessons learned to improve future bids.
• Coordinate contributions from different departments and act as a central point of contact for bid‑related communications.

• Highly organised, detail‑oriented, and able to manage multiple tasks and deadlines efficiently.
• Reliable, punctual, and committed to consistently meeting deadlines.
• Proactive with a positive attitude and willingness to go the extra mile.
• Excellent written and verbal communication skills, with strong attention to formatting and presentation.
• Comfortable collaborating across functions and departments to ensure smooth bid processes.
• Willingness to learn and grow within the bid and tender function.

• A supportive and collaborative work environment.
• Clear career development opportunities with a structured path from Bid Administrator to Bid Coordinator.
• Mentorship programme:
  Pairing with senior bid writers or managers to accelerate learning.
• Opportunities to develop professionally within a rapidly expanding company.
• Competitive salary with performance bonuses tied to successful bid awards.

• Entry level

• Full-time

• Information Technology

• Transportation, Logistics, Supply Chain and Storage

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