Passive Fire Administrator

Passive Fire Administrator

Chigwell – Salary £27,000 per annum

Are you organised, detail-driven, and experienced in passive fire protection?

We are looking for a Passive Fire Administrator to join our growing team based in Chigwell. This is an excellent opportunity for someone with experience in passive fire, fire stopping, fire doors, or compartmentation who wants to develop their career within a professional and compliance-focused environment.

As Passive Fire Administrator, you will play a key role in supporting the successful delivery of passive fire protection projects. You'll act as the central link between Contracts Managers, engineers, subcontractors, and clients — ensuring documentation, certification, and compliance processes are completed accurately and on time.

This is a fast-paced and varied position suited to someone who thrives on organisation, compliance, and getting the detail right.

• Supporting Contracts Managers with project coordination and administration
• Raising works orders and managing project documentation
• Scheduling subcontractors and engineers
• Collating installation evidence and certification packs
• Ensuring compliance with fire safety legislation and third‑party accreditation schemes (e.g. FIRAS, BM TRADA, IFC)
• Uploading and maintaining records within contract management systems (e.g. BORIS)
• Assisting with audits and external inspections
• Issuing O&M manuals and handover documentation
• Acting as first point of contact for documentation queries

• Experience in passive fire protection, fire stopping, fire doors or compartmentation
• Strong administrative and organisational skills
• High attention to detail
• Ability to manage multiple projects and deadlines
• Good working knowledge of Microsoft Office

• Experience using BORIS or similar systems
• Knowledge of third-party certification schemes
• Understanding of UK fire safety legislation
• Experience in a construction or compliance-based environment

• Methodical and detail-focused
• Proactive and organised
• Calm under pressure
• Strong communicator
• Team-oriented with a compliance-driven mindset

This role offers genuine progression opportunities into:

• Junior Contracts Manager
• Passive Fire Contracts Manager
• Compliance Manager