Office Clerk

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR).

Build your career at Irby Construction.

The Office Clerk supports accurate and timely accounts payable processing, invoice administration, payroll support, and general office coordination in a fast-paced utility construction environment. Based in the Geismar, Louisiana office, this position reviews and processes invoices, verifies purchase order and job cost information, maintains financial records, and supports employee timekeeping and payroll activities.

The position is primarily focused on accounts payable and invoice processing, with additional responsibility for payroll support and general office administration. The Office Clerk works closely with field operations, Accounting, Payroll, Human Resources, and vendors to resolve discrepancies, maintain confidentiality, and meet recurring deadlines.

• Receive, review, code, and process vendor invoices accurately and within established deadlines.
• Verify invoice details against purchase orders, receipts, delivery tickets, and supporting documentation.
• Assign and verify appropriate project, cost, and general ledger codes in coordination with Accounting and Operations.
• Identify and resolve discrepancies involving invoice amounts, pricing, quantities, approvals, and duplicate charges.
• Coordinate with vendors, project personnel, and corporate Accounting to obtain missing information and resolve payment inquiries.
• Maintain organized electronic and physical accounts payable records, invoices, approvals, and related correspondence.
• Track outstanding invoices, approval status, and payment-related issues; follow up to support timely processing.
• Assist with accounts payable reconciliations, reporting, month-end close, and audit documentation as requested.
• Follow established approval workflows, purchasing procedures, internal controls, and company policies.
• Collect, review, enter, and submit employee timecards and payroll information; serve as payroll backup, including reviewing timesheets in Warthog and pulling reports to ensure payroll accuracy.
• Verify regular hours, overtime, leave, job codes, and payroll adjustments; investigate discrepancies with supervisors and the Payroll team.
• Maintain confidentiality of employee payroll information and sensitive financial records.
• Coordinate with field operations, HR, Payroll, and Accounting to ensure accurate and timely information exchange.
• Use company ERP, invoice processing, and timekeeping systems to maintain accurate records and transaction histories.
• Prepare routine accounts payable and payroll reports, monitor deadlines, and elevate outstanding items for resolution.
• Support…