Executive Assistant

Executive Assistant (Administrative)

We are seeking a highly organized person who is responsible for performing a variety of administrative tasks and projects for the CEO and Board of Directors as our Executive Assistant. The Executive Assistant also works with internal communications on behalf of the CEO, Management & the Co-op.

• Be the go-to "person" for all administrative needs for the CEO, Management Team and Board of Directors
• Create presentations and compose internal communications on behalf of the CEO, Management and the Co-op
• Coordinate CEO interactions with Membership including but not limited to holiday letter, annual catalog letters, annual member meeting
• Act with a presence and demeanor that represents executive level communication
• Manage calendar, travel, expenses of CEO
• Approve Management Team expense reports and timesheets
• Approve Board of Directors expense reports
• Act as executive coordinator for leadership team and Board of Directors: prepare agendas and room space, record meeting minutes, follow up on action items, maintain annual work plans, maintain online library of Board documents and meeting packets, facilitate annual board elections, and assist with Board and Committee projects
• Make travel arrangements, lodging accommodations, meeting arrangements, and coordinating forms for the CEO & Board of Directors travel
• Responsible for managing Board and CEO budgets
• May require travel to board meetings 2-4 times per year
• Answer and screen CEO's telephone calls, and arrange conference calls including Microsoft Teams
• Conduct research, and compile and type statistical reports
• Prepare printed materials and Power Points for presentations to Board, customers, member-owners, and employees
• Perform general data entry and data management as directed
• Work independently and within a team on special projects at the request of the CEO or senior management
• Handle confidential and non-routine information in a highly professional manner
• Strive to reduce waste, recycle products whenever possible, and re-use resources when practical
• Work safely at all times, follow safety rules and policies and participate in scheduled training
• Report injuries and near misses promptly and in required detailed format; propose corrective action
• Other duties as assigned

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have proven ability to maintain confidentiality.

• A two-year degree in a marketing, business, or related field preferred.
• A high school diploma or general education degree (GED) and two or more years of related experience are required.
• Proficient in Microsoft Office including the ability to analyze complex data in Excel is required.

• Ability to read and comprehend detailed instructions, correspondence, reports and memos.
• Ability to effectively write reports and correspondence.
• Ability to speak effectively with a variety of people and respond to questions in situations where common courtesy and tact are needed.

Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy and the ability to interact and communicate with individuals at all levels of the organization. Proficient knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, and PowerPoint). Duties require continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Provide administrative assistance to all Management Team members; especially in regards to…