Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant role at Tulane University. Provide high-level administrative support for the Office of the Dean of the School of Medicine. Act as primary backup to the Senior Aide to the Sr. VP/Dean. Manage budget for supplies, events, and general office expenses. Oversee process flow, organize and manage documents for SOM faculty recruitment searches, maintain database, and prepare reports. Handle day-to-day operations of the Dean’s office, including supply management, office equipment maintenance, break rooms, main conference room, and space resources.

Back up the Executive Assistant to the Executive Dean and support Assistant Deans for Finance and Administration.

• Respond diplomatically, professionally, and courteously with individuals at all levels within the organization.
• Maintain confidentiality in all work performed.
• Excellent skill and knowledge of Outlook, especially Calendar functions.
• Use standardized word processing and spreadsheet software such as Microsoft Word and Excel.
• Work independently to accomplish assigned tasks.
• Organize and prioritize work effectively; meet established deadlines.
• Excellent oral and written communication skills.

• High School Diploma or equivalent.
• Three years of executive-level administrative experience.

• Bachelor’s Degree.
• Experience working with senior-level leaders or executives.
• Ten or more years of experience in a university or higher education environment.
• Project management experience.

• Mid‑Senior level

• Full‑time

• Administrative

• Higher Education