Front Office Assistant

Company Description

Swift7 Consultants is a dynamic solutions firm dedicated to elevating operational excellence across industries. Our team is committed to delivering high-quality support, efficient workflows, and innovative strategies that help our partners achieve exceptional results. We value professionalism, precision, and a forward-thinking mindset, creating an environment where talent can grow and thrive.

We are looking for a polished and organized Front Office Assistant to serve as the first point of contact for clients, partners, and visitors. This role requires a high level of professionalism, strong communication skills, and the ability to manage various administrative tasks efficiently. The ideal candidate will create a welcoming environment while supporting the daily operations of the office.

• Welcome visitors and ensure a smooth, professional front-office experience.
• Manage incoming calls, emails, and inquiries with clarity and courtesy.
• Maintain appointment schedules, meeting coordination, and daily office flow.
• Organize and update internal documents, records, and office materials.
• Support executive and administrative teams with tasks as needed.
• Ensure the reception area and meeting spaces are well-maintained and presentable.
• Assist with basic reporting, documentation, and follow-up tasks.

• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional demeanor and client-focused attitude.
• Proficiency with office software, scheduling tools, and basic administrative systems.
• Ability to work independently, prioritize tasks, and maintain confidentiality.

• Competitive salary: $47,000 — $50,000 per year.
• Professional growth opportunities within a rapidly expanding firm.
• Skill development through ongoing training and exposure to various business operations.
• Supportive, structured, and collaborative work environment.