Site Infrastructure Admin & ODMS Coordinator

Overview

Diamond Infrastructure Solutions is an infrastructure-focused company strategically located in the U.S. Gulf Coast – the heart of U.S. manufacturing. The company is comprised of ~2700 employees and contractors, driven by a customer-first entrepreneurial mindset, offering expertise and turn-key services to more than 70 on-site and off-site customers across the U.S. Gulf Coast. The company is built upon the foundation of Dow’s world-leading operational excellence to deliver best-in-class services and reliability.

Our vision is to be the trusted leader in infrastructure—delivering reliable, sustainable, and cost-effective solutions that adapt to our customers’ evolving needs. We empower growth across the U.S. Gulf Coast by providing strategic land access and dependable services, backed by world-class assets, scale, and expertise to help partners optimize costs, accelerate ambitions, and achieve lasting value through every project and partnership.

Our People are the integral ingredient to our culture of employee ownership and excellence-driven core values. An unwavering focus on employee & asset safety and the generational impact to our environment & surrounding communities is critical.
Together we will strategically deliver Focused Growth while positioning the organization to leverage industry megatrends for sustained success.

Diamond Infrastructure Solutions is seeking our next Site Infrastructure Admin & ODMS Coordinator to support St. Charles Operations in Hahnville, LA
.

This role will be the Administrative Specialist for Infrastructure and ES&S providing general administrative support to the leaders and department. In addition, the role will be the ODMS Coordinator for Site Infrastructure, ES&S, and SIM Maintenance departments. You exercise discretion and independent judgement in managing flow of work. This role requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

In addition, the role will be the ODMS Coordinator for Site Infrastructure, ES&S, and SIM Maintenance departments.

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
• Complete expense reports for self and others and submit on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager.
• Demonstrate good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrate comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
• Good team player and a fixer. Help troubleshoot issues and serve as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
• Maintain and add documents into SharePoint sites and Teams. Act as the technical office equipment focal point to enable daily effectiveness.
• Teach and coach others how to use standard office equipment and software systems. Maintain documents and records in accordance with company guidelines.
• Engage in onboarding of new employees and contractors into the plant/department.
• Lead overall ODMS "maintain" efforts for the business in the department.
• Coordinate and work with other ODMS support and implementation roles to "implement" and "maintain" the ODMS. Specifically owning the WebEDMS, and MOC tools.
• Act as the organization subject matter expert for the overall management system.

• A minimum of a High School diploma or GED equivalent.
• At least 3 years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.
• Experience…