Human Resources Clerk- Part Time Job Winnsboro Louisiana USA,Administrative/Clerical

Location: Winnsboro

POSITION: CLERK

DEPARTMENT: HUMAN RESOURCES

FLSA STATUS: NON-EXEMPT

SCHEDULE:

This position has a set schedule of Mondays, Tuesdays, Thursdays, and Fridays. This position will also provide secretarial services to the Administration department every Friday and as needed/directed.

Please read this job description carefully to ensure that you understand its contents, the job requirements, and expectations before signing this document.

JOB SUMMARY:

Responsible for providing administrative and clerical support to the Human Resources department such as maintaining up-to-date employee records, assisting with recruitment and new hire onboarding processes.

JOB RELATIONSHIPS:

Responsible to:
Human Resources Director

Positions Directly Supervised:
None

Regular Contact with:
All Franklin Medical Center personnel including independent contractors and outsourced staff. External contact with the public and outside facilities.

MISSION STATEMENT:

As an integral part of our community, Franklin Medical Center’s mission is to provide the highest quality health care and customer satisfaction to all those we serve. We are committed to delivering compassionate, capable, and personalized treatment to our patients and their families, always keeping in mind that our responsibility is to the health needs of the people.

ESSENTIAL HUMAN RESOURCES

JOB FUNCTIONS:

Answers, screens, and forwards in-coming calls.

Records messages and forwards them to the proper person or department. Provides basic and accurate information in-person and via phone/email.

Performs basic customer service functions such as answering employee questions, assisting applicants with the application process, etc.

Maintains strict confidentiality of all company and employee personnel information.

Assists in recruiting efforts such as attending recruiting events, posting job advertisements, etc.

Schedules employment interviews and ensures that calendar invites are sent to the applicable department Supervisor(s)/Director(s).

Prepares and schedules new employee onboardings.

Assists the Human Resources Director with employee new hire onboardings.

Maintains active and terminated employee files by accurately filing and scanning.

Assists with personnel licensure and certification verification.

Assists with communicating accurate, clear, and concise information regarding Human Resources policies and procedures

Assists with conducting random and periodic drug screens

Assists with ongoing educations activities

All other duties as assigned.

ESSENTIAL ADMINISTRATIVE SECRETARY FUNCTIONS:

Provide direct support to the Administrative Assistant to assist in carrying out administrative and operational responsibilities

Greet visitors, vendors, and community members and provide appropriate assistance

Answer and direct incoming telephone calls in a professional manner

Handle incoming and outgoing correspondence, including emails and phone calls

Organize and maintain confidential administrative files and records (electronic and paper)

Serve as a point of contact for routine inquiries and direct matters to appropriate departments and vendors

Monitor and maintain office supplies;
Submit supply requests as needed

Assist with administrative processes related to medical staff credentialing and privileging and plan credentialing as directed

Prepare and distribute medical staff privileging packets and correspondence as directed

Receive and review practitioner applications for medical staff privileges and accompanying documents to ensure accuracy, completeness, and compliance with hospital policies and regulatory requirements

Maintain organized credentialing and privileging files for physicians and allied health professionals

Assist with maintaining and updating the hospital’s online provider credentialing database, ensuring practitioner demographic, licensure, certification, privileging, and payer enrollment information is accurate and current

Assist with payer credentialing and recredentialing applications for practitioners, ensuring required documentation is submitted accurately and within required time frames as directed

Maintain payer enrollment records and assist with tracking approval statuses to support uninterrupted billing and reimbursement

Notify the Administrative Assistant of credentialing-related issues and assist, as directed, to resolve issues

Track expiration dates for licenses, certifications, and other required documents for physicians and allied health professionals

Maintain copies of current state licenses, certifications, DEA…