Executive Assistant

This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

Provide administrative support to Vice President of Customer Service & Economic Development for Entergy New Orleans. Monitor scheduling communications and maintain Vice Presidents calendars; schedule events, travel arrangements and departmental meetings; and arrange conference calls, meeting facilities and catering. Prepare formal correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies. Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers, supervisors, and employees. Process expense reports and input time worked into payroll system. Communicate daily with internal and external business contacts/consultants and ensure successful relationships with those external contacts. Assignments may involve overtime hours. Regular office attendance is essential.

Minimum education required of the position:
Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position: 8+ years

Minimum knowledge, skills and abilities required of the position:
Ability to work independently given minimal direction; ability to work in teams is essential. Must be proficient in Microsoft Word, PowerPoint and Excel.