Administrative Coordinator

Administrative Coordinator 3 uses independent judgment to perform a wide variety of clerical duties to support Surgical Services and Central Services
departments, in accordance with Lallie Kemp Medical Center and department duties in accordance with rules, regulations, and policies. This incumbent works under the direction of the Operating Room Supervisor as well as the LAK Clinical Nurse Leader.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Two years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Responsible for Surgical Services and Central Services Department. Perform entry, maintenance and deletion of the online People Soft Inventory Receipt Program
• Move data from receiving tables into appropriate staging areas for both inventory and non-inventory procurements. Perform the online People Soft Put Away Process.
• Work to resolve and correct all discrepancies within the People Soft Inventory System. Compile daily inventory usage reports and monthly specialized People Soft reports to include but are not limited to, increases/ decreases involved in inventory evaluation of usage, slow moving, and expired items.
• Work to resolve and correct all discrepancies within the People Soft Inventory System.
• Collects, reviews, and enters leave documentation, employee schedules, time and attendance records, and payroll-related corrections in accordance with established deadlines and procedures.
• Physically receives, unloads, transports, and stocks medical-surgical supplies, instruments, and equipment.
• Attend Educational In-Services, mandatory training, annual competency reviews, and departmental in-services as required by hospital policy and procedure or deemed necessary by supervisor.
• This incumbent shall possess and maintain a current valid Basic Life Support issued by the American Heart Association.

The Administrative Coordinator 3 is a full-time probational appointment.

This Administrative Coordinator 3 position is located in the Surgical Services Department.

Monday
-Friday 8am-4:30pm.

This position is not included in the CPG. The selected candidate will be appointed to the position of Administrative Coordinator 3.

For more information about this vacancy please contact:
Sonia Johnson, HR Analyst, Lallie Kemp Medical Center, Human Resources, , sjoh
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Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.