Centralized Scholarships Coordinator

Student Financial Aid

The Centralized Scholarships Coordinator supports the administration and coordination of institutional scholarship programs and processes. The position serves as the primary administrator of the Award Spring scholarship management system and works collaboratively with academic departments, Financial Aid, Enrollment Services, Finance, Advancement, the University Foundation, and other campus partners to support scholarship application processing, award administration, reporting, and communications. The incumbent is responsible for maintaining scholarship records, supporting scholarship selection processes, facilitating award administration, and providing customer service to students and campus stakeholders.

• Serve as the primary administrator for the Award Spring scholarship management system.
• Configure and maintain scholarship applications, opportunities, workflows, eligibility criteria, and review processes within Award Spring.
• Manage annual scholarship application cycles, including opening and closing dates, applicant communications, and system updates.
• Troubleshoot Award Spring system issues and serve as the primary point of contact for users.
• Coordinate with Award Spring representatives regarding system enhancements, training opportunities, and platform support.
• Develop and maintain Award Spring documentation, procedures, and user guides.
• Train campus stakeholders on Award Spring functionality and best practices.

• Maintain a centralized inventory of scholarship programs, including eligibility criteria, funding sources, donor restrictions, selection processes, and deadlines.
• Coordinate scholarship administration activities across academic and administrative units.
• Assist with processing scholarship awards and communicating scholarship opportunities and award notifications.
• Verify scholarship recipient eligibility and maintain scholarship records and supporting documentation.
• Assist with scholarship renewals, revisions, and updates as needed.
• Monitor scholarship activity and follow up with departments regarding pending scholarship selections.

• Serve as a liaison among academic departments, colleges, Financial Aid, Enrollment Services, Finance, Advancement, the University Foundation, and external scholarship sponsors.
• Respond to scholarship-related inquiries from students, faculty, staff, and external stakeholders.
• Assist departments and scholarship committees with scholarship administration processes and deadlines.
• Provide guidance and training to campus stakeholders involved in scholarship administration and scholarship selection processes.

• Maintain scholarship records, data integrity, and supporting documentation.
• Develop, generate, and distribute routine and ad hoc reports regarding scholarship applications, awards, recipients, funding activity, and operational performance.
• Analyze scholarship program data to identify trends, patterns, utilization rates, applicant demographics, award distribution, and other key performance indicators.
• Assess scholarship program outcomes and provide data-driven recommendations to improve processes, enhance student access, support enrollment goals, and maximize scholarship effectiveness.
• Serve as a resource to campus stakeholders by assisting with access to available scholarship data and reports and providing guidance on the interpretation and use of data for planning and decision-making.
• Compile and present findings, trends, and assessment results to university leadership and campus partners to support strategic decision-making and resource allocation.
• Assist…