Asst-Administrative - III

Position will be filled as an Assistant Admin I - III, depending on experience of selected candidate.

Job Summary/Purpose This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff.

Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc.

• Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

• Provide secretarial and administrative support to Staff and Managers.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction.
• Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.
• Process expense reports and input employees worked hours into the system.
• Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
• Various additional duties or assignments requested by senior management.

Minimum education required of the position Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

• Minimum experience required of the position Asst-Admin I: 0-2 years
• Asst-Admin II: 2-4 years
• Asst-Admin III: 4-6 years