Safety Manager

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Full Time Management New Orleans, LA, US 1 Attachments

Salary Range: $68,000.00 To $74,880.00 Annually

Summary :
The Safety Manager supports the administration of the organization's safety, risk management, regulatory compliance, and asset management programs. This position assists in maintaining compliance with organizational policies, state and federal regulations, insurance requirements, and risk management standards. The Safety Manager serves as a key administrative and operational resource for the Safety & Risk Management Department by coordinating training records, managing compliance documentation, maintaining asset inventories, tracking vendor insurance requirements, supporting incident reporting processes, and assisting with departmental purchasing and budget administration.

This position is designed as a developmental role with opportunities for increased responsibility and advancement within safety, compliance, risk management, and emergency management functions. Salary will be commensurate with the education, qualifications, and experience outlined in this job description.

Essential Duties and Responsibilities

Safety Training Administration

• Coordinate and maintain employee safety training, training records, and databases.
• Schedule training and communicate training requirements to employees and supervisors as needed.
• Monitor safety training completion status and generate compliance reports.
• Assist with onboarding and annual compliance training programs.
• Maintain, revise, and ensure compliance of written safety programs .

Vendor Compliance and Certificates of Insurance (COIs)

• Track, review, and maintain vendor Certificates of Insurance.
• Monitor insurance expiration dates and follow up with vendors to obtain updated documentation.
• Verify insurance coverage meets organizational requirements.
• Maintain vendor compliance files and related records.
• Assist departments with contractor and vendor compliance requirements.

Louisiana Office of Risk Management Compliance Support

• Assist with submission and maintenance of documentation required by the Louisiana Office of Risk Management (ORM).
• Maintain records associated with claims, incidents, and risk management reporting requirements.
• Support compliance initiatives related to state insurance and risk management programs.
• Assist with audit preparation and record retention requirements.

Asset Management and LPAA Compliance

• Maintain asset inventories and supporting documentation.
• Assist with tagging, tracking, transferring, and disposition of organizational assets.
• Support compliance with Louisiana Property Assistance Agency (LPAA) requirements.
• Conduct periodic audits and reconcile inventory records.
• Prepare reports related to asset accountability and compliance.

Incident and Accident Reporting

• Manage administration of incident, accident, and near-miss reporting systems.
• Maintain incident documentation and supporting files.
• Track corrective actions and recommendations resulting from investigations.
• Prepare summary reports and compliance metrics.
• Maintain OSHA logs and manage reporting compliance.
• Support recordkeeping requirements associated with workers' compensation, general liability, and property claims.

Purchasing and Fiscal Support

• Generate and track purchase requisitions and purchase orders.
• Monitor budget expenditures and assist with invoice processing.
• Coordinate procurement of safety equipment, supplies, and services.
• Assist with contract and vendor documentation management.

Compliance Administration

• Maintain departmental records, databases, spreadsheets, and filing systems.
• Assist with internal…