Freelance In-Person Event Specialist - Orleans, LA

Freelance In-Person Event Specialist - New Orleans, LA

This is an on-location, in-person, per-event contract role in New Orleans, LA. This role is open only to candidates already based in New Orleans, LA. No relocation packages are offered at this time.

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help manage the logistics of an upcoming in-person event. The right candidate will be based in New Orleans, LA, have corporate event experience, an entrepreneurial spirit, a passion for our mission, and the energy and discipline to contribute in a start-up tech environment.

• Coordinate event details, ship event materials, and arrange staffing for each event. Serve as our day-of hands-on on-site coordinator for fun, engaging, team-building, social impact activities and events that support a great cause.
• Attend virtual planning meetings ahead of each event with corporate partner, nonprofit partner, Visit.org event host, and Visit.org event coordinators.
• Own the in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure a high-quality customer experience.
• Represent Visit.org as a leader and problem solver at events; align roles and responsibilities with the on-site team (event host, nonprofit, venue, staff, and corporate partner).
• Manage the check-in process for in-person events and provide a warm, friendly welcome to guests.
• Address issues such as missing supplies, late staff, and technology challenges; escalate to the Events Team when necessary.
• Send consistent updates, photos, and videos to the Events Team throughout the event.
• Break down after the event ends, assist with repackaging and shipping materials back to the distribution center.
• Pack supplies and prepare shipping labels; may include loading boxes.

• Fluency in English and strong communication skills.
• Based in New Orleans, LA.
• Schedule flexibility with availability to work on a per-event contract basis, as needed.
• Experience in complex, large-scale events and smaller executive-level intimate events.
• Proven track record of executing events at a high level with strong customer experience.
• Resourcefulness, grace under pressure, and a solutions-oriented mindset in ambiguous situations.
• Quick thinker with ability to problem-solve on the fly and adapt backup plans as needed.
• Self-starter who is organized and detail-oriented.
• Enjoy building relationships with customers and delivering excellent customer service.
• Experience with group facilitation and managing group dynamics.
• Ability to work flexible hours, including nights and weekends, as needed.
• Willingness to travel to various areas of the local region.
• Strong interpersonal and customer service skills, especially in fast-paced situations.
• Able to wear many hats and take on varied tasks and projects.
• Comfort being present and interacting with large crowds.
• Physical Demands: able to lift, slide, and carry up to 30 lbs; able to stand for extended periods.

• Competitive hourly rate
• The chance to do meaningful and impactful work
• The opportunity to meet with social impact-minded individuals
• A chance to build your experience for your resume
• Potential for recurring freelance employment with Visit.org

• Entry level

• Temporary

• Administrative

• IT Services and IT Consulting