Special Education Administrative Coordinator

Reports to:

Special Education Coordinator

FLSA Status:
Exempt

Position Type:
Full Time

The Special Education Administrative Coordinator serves as a member of the school-site special education team, ensuring that students with exceptionalities receive compliant, high-quality individualized education documentation and services. This role is responsible for maintaining all special education files, timelines, and documentation systems with fidelity, and for equipping school-based staff with the knowledge and tools to effectively support students with disabilities.

• Ensures compliant special education files and tracks all required documents for students with exceptionalities in partnership with Special Education teachers, including signed IEPs, evaluations, Prior Written Notices (PWNs), service logs, progress reports, academic and behavioral data, BIPs/FBAs, communication records, attendance records, progress monitoring data, and statewide assessment records
• Manages all student IEP timelines and oversees monthly IEP filing deadlines
• Creates IEP files for newly enrolled students and archives files of former students
• Maintains and manages paperwork and files for students with 504 accommodation plans
• Responds to all student support record requests (IEP and 504)

• Schedules all IEP meetings, ensuring all required participants are invited and that a Prior Written Notice is sent, completed, and signed prior to each meeting
• Serves as the Official Designee of Record (ODR) at all IEP meetings
• Writes all IEPs in collaboration with Special Education teachers and service providers, except review gifted and talented IEPs
• Writes initial gifted and talented IEPs in collaboration with gifted and talented providers
• Writes all IEPs at a glance and ensures all relevant staff receive physical and digital copies
• Consults with Special Education teachers to develop high-quality IEP goals connected to evaluation findings; determines hours of special education services based on individual student need

• Finalizes and submits all IEPs to SER following administrator review
• Pulls and reviews SER reports quarterly, including Draft + SER Flag, IEP Management, Eval Management, IEP Detail, Eval Detail, Testing Accommodations, and Report of Services
• Coordinates with the Special Education Coordinator and RTI Coordinator on testing accommodations and test scheduling for students with accommodations
• Manages releasing and picking up jurisdiction for students in SER
• Maintains and updates special education data in Power School and the special education dashboard for reporting and monitoring purposes, including searching SER when new students enroll
• Completes compliance audits on a regular basis

• Monitors and ensures timely completion of quarterly progress reports
• Monitors service log completion on a monthly basis
• Monitors behavior data — including suspensions, CICO, and Kickboard — for students with IEPs and Behavior Intervention Plans
• Collaborates with the behavior support team on incidents involving students with IEPs
• Creates and manages FBAs and BIPs for students with IEPs in collaboration with Special Education teachers

• Meets regularly with Special Education teachers to review student needs and caseloads
• Trains all staff on accommodations, modifications, and special education best practices through professional development and ongoing consultation
• Collaborates and consults with related service providers regarding program design and individual student supports
• M…