AP Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role is responsible for processing invoices, maintaining vendor relationships, reconciling accounts, and ensuring timely and accurate payment of company obligations. The ideal candidate has strong accounting knowledge, excellent communication skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities Process a high volume of vendor invoices accurately and efficiently. Review invoices for proper approvals, coding, and supporting documentation. Match invoices to purchase orders and receiving documentation. Prepare and process weekly check runs, ACH payments, and wire transfers. Reconcile vendor statements and resolve discrepancies promptly. Respond to vendor inquiries and maintain positive vendor relationships. Ensure compliance with company policies and accounting procedures.

Assist with month-end closing activities, including accruals and account reconciliations. Maintain accurate vendor records and supporting documentation. Generate AP reports and assist with audits as needed. Collaborate with internal departments to resolve invoice and payment issues. Qualifications 2+ years of Accounts Payable experience. Strong understanding of accounting principles and AP processes.

Experience with ERP/accounting systems such as SAP, Oracle, Net Suite, Microsoft Dynamics, or similar. Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables preferred. Excellent attention to detail and organizational skills. Strong problem-solving and communication abilities. Ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications

Experience with automated invoice processing systems. Exposure to month-end close and general ledger reconciliations. Experience in a manufacturing, distribution, or corporate environment. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring…