Accounts Payable Specialist

Performs various accounting activities including processing AP invoices, posting financial transactions, monitoring and reporting on aged payables, and assisting in the annual audit. Answers vendor correspondence including, but not limited to, statement reconciliation, payment inquiries, mailed correspondence, and other vendor related research and analysis. Reconciles past due invoice issues and works with vendors on invoicing methods to improve invoice efficiency. Provides assistance to other MSD employees in processing invoices as needed.

Serves as back-up to other accounting processes. Assists with documentation of departmental work procedures. Assists in the development and implementation of departmental and cross-functional process improvements and internal controls.

Processes invoices from assigned vendors. Assists MSD employees with the invoice approval process. Receives and responds to various correspondence from vendors including mail, email, phone calls and statements. Researches and analyzes payment inquiries and invoice postings to determine amounts due to vendors and provides status updates to vendors when necessary. Prepares various monthly and weekly financial reports including estimated check run report, outstanding invoices, and ad hoc reporting requests.

Assists in the development and implementation of departmental and cross-functional process improvements and internal controls. Documents departmental policies and procedures. Assists with preparation of reporting and research during annual audit. Serves as back-up for non-routine processes as needed. Contributes fully as a member of a highly functioning team. Performs other duties as assigned.

Knowledge of Generally Accepted Accounting Principles; skill in oral and written communication; skill in exercising tact and diplomacy; skill in operating a PC and associated Windows environment software (e.g. Microsoft Office Suite); skill in the use of financial system applications including SAP; skill in using a calculator; skill in performing mathematical calculations; ability to manage multiple priorities; ability to research and analyze information;

ability to resolve problems; ability to maintain accurate records; ability to be courteous and helpful under pressure.

Bachelor Degree in accounting, finance or a related field; two or more years of related experience; an equivalent combination of education and experience may be substituted.