Office Administrator

Office Administrator

Company Description

Phoenix Security Inc., based in Louisville, KY, is a leading commercial security company serving Kentucky and Indiana. We specialize in the installation of advanced security systems, fire alarms, low voltage cabling, CCTV, and access control systems. With over 75 years of industry experience, our team delivers customized security solutions to meet unique business needs and ensure safety. We provide reliable security and fire monitoring services, as well as fire alarm inspections, ensuring compliance with building safety standards.

Known for exceptional customer service and quality work, we’re a trusted partner for businesses, general contractors, and architects.

Role Description

This is a full-time, on-site role for an Office Administrator located in Middletown within Louisville, KY. The Office Administrator will handle daily office operations, including coordinating meetings and providing administrative support to team members. Additional responsibilities include managing communication with clients, ensuring customer service excellence, and supporting the overall functionality of the office environment.

What you will be doing:

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Prepares agendas, makes travel arrangements, and maintains calendars for management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Performs other related duties as assigned.

Qualifications:

• High school diploma or equivalent required;
  Associate degree in office administration or related field preferred.
• At least one-two years of administrative and clerical experience required.
• At least one-two years operating Quick Books software.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with computers, phones, Microsoft Office Suite or related software.

Entry level

Full-time

Administrative

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