Document Management Specialist

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BAE Systems is seeking a Document Management Specialist to support our manufacturing operations. The successful candidate will be responsible for maintaining accurate and up-to-date records, ensuring compliance with regulatory requirements, and providing administrative support to the Quality Department. This is an excellent opportunity for a motivated individual to develop their skills and contribute to the success of our team.

• Maintain and update records, including quality control documents, processes, and procedures.
• Work cross‑functionally with different groups in the organization to strengthen internal processes and procedures.
• Work with our Quality Management System (QMS) team in coordinating procedure reviews, training, scheduling, and supporting internal/external quality audits.
• Ensure accuracy and completeness of records, and identify discrepancies or errors.
• Organize, file, store, and retrieve records in accordance with company policies and requirements.
• Provide administrative support to the Quality Department, including maintaining spreadsheets, providing records training, and performing data entry.
• Assist with daily functions including nonconformances, corrective actions, and scheduling.
• Collaborate with production staff to ensure accurate and timely documentation of manufacturing processes.

• BS Degree in a related field (e.g., business, administration, quality control) or equivalent education/experience.
• Strong organizational and attention to detail skills.
• Excellent communication and interpersonal skills.
• Ability to work in a fast‑paced environment and prioritize tasks effectively.
• Proficiency in Microsoft Office and other productivity software.

• Experience working in a defense contracting environment.
• Knowledge of record‑keeping software and systems (e.g., document management systems).
• 2+ years of office work experience, preferably in a manufacturing or quality control environment.
• Familiarity with quality control regulations and standards (e.g., AS9100, ISO 9001).

Full‑Time Salary Range: $50,268 - $85,455.

Please note:

This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits:

At BAE Systems, we support our employees in all aspects of their life, including their health and financial well‑being. Regular employees scheduled to work 20+ hours per week are offered health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non‑monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems.

Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Entry level

Full‑time

Administrative

Defense and Space Manufacturing