Office Coordinator

Office Coordinator – Arvato

Join to apply for the Office Coordinator role at Arvato – Louisville, KY. Salary: $40,000.00–$55,000.00.

• Plan and manage client-related and executive visit logistics, including space management, preparation activities, and catering coordination.
• Provide light housekeeping assistance focused on office kitchens, breakrooms, and after‑business meeting events.
• Travel within a 30‑mile radius to support multiple sites as required.
• Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel‑related issues.
• Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs.
• Monitor and manage inventory of office and onboarding supplies; order and restock as necessary.
• Handle incoming and outgoing mail, packages, and interoffice deliveries.
• Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices.
• Schedule and coordinate meetings for HR leaders, including calendar management and room reservations.
• Provide administrative support for internal HR audits and generate reports as needed.

• 2+ years of experience in hospitality and/or customer service functions.
• Previous event planning and coordination experience.
• High school diploma or equivalent.
• Superb written and verbal communication skills.
• Strong time‑management skills and multitasking ability.
• Aptitude for learning new software and systems.
• Ability and willingness to travel between our Louisville locations.
• Ability to work flexible hours, nights, and weekends as needed to support Campus HR Operations.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industries:
  Transportation, Logistics, Supply Chain and Storage