Assistant to CEO

Description

We are seeking a highly organized, proactive, and discreet Personal Assistant to support the CEO in both professional and personal capacities. This role is ideal for someone who excels at managing complex schedules, coordinating logistics, and maintaining seamless day-to-day operations for a high-performing executive. The Person al Assistant will serve as a trusted partner, ensuring the CEO’s time, priorities, and commitments are efficiently managed.

• Manage complex calendar scheduling, meeting coordination, and time prioritization for the CEO
• Coordinate domestic and occasional international travel, including flights, accommodations, itineraries, and logistics
• Oversee daily email management, including inbox organization, drafting responses, and flagging priority communications
• Run personal and household errands as needed, including shopping, deliveries, returns, and vendor coordination
• Manage incoming and outgoing mail, packages, and deliveries
• Assist with project coordination, follow-ups, and tracking action items across both personal and professional initiatives
• Prepare materials, documents, or summaries in support of meetings and projects
• Serve as a discreet, professional point of contact on behalf of the CEO
• Coordinate with the Executive Assistant to the firm owner on various meetings, communications, and events
• Ensure confidentiality, accuracy, and a high level of professionalism at all times
• Perform other projects and functions assigned by management

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible schedule
• Flexible spending account
• Health savings account with bi-weekly employer contributions
• Group Life and AD&D insurance (employee, spouse, child(ren) employer paid)
• Voluntary Life (employee, spouse, child(ren) employee paid)
• STD & LTD (employer paid)
• Referral Bonus Program
• 401(k)
• 401(k) matching

Location:

Louisville, KY

Job type:
Full-time

Seniority level:
Mid-Senior level

Job function:
Administrative, Legal Services

We are an Equal Opportunity Employer. It is the policy of the Firm to assure equal employment opportunity to all employees, candidates for employment, and other covered persons without regard to unlawful considerations of race, color, religion or creed, gender sex (including pregnancy), national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, physical or mental disability, status as a smoker, or any other classification protected by applicable local, state, or federal laws.

This applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. Reasonable accommodation is available for qualified individuals with disabilities in accordance with applicable federal, state, and local law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

• Previous personal assistant experience required; experience supporting C-suite executives strongly preferred
• Proven record of organizational, time-management, and multitasking abilities
• Exceptional communication skills and professional discretion
• Reliable personal vehicle with valid driver’s license and insurance
• Ability to work both in-person and remotely, depending on the CEO’s needs
• High level of reliability, integrity, and confidentiality
• Tech‑savvy with comfort managing digital calendars, email systems, and productivity tools
• Demonstrated proficiency in handling matters of a highly confidential nature; an ability to assume a high degree of responsibility; an ability to work effectively with a wide variety of individuals and groups; and an ability to work independently and prioritize workload

• Proactive, resourceful, and solutions‑oriented
• Able to anticipate needs and take initiative without constant direction
• Calm and composed under shifting priorities or urgent requests
• Professional, polished, and comfortable interacting with high‑level stakeholders
• Flexible and adaptable, with an excellent sense of judgment

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