Facility Specialist; Administrative Services Group

Overview

The national offices of the Presbyterian Church (U.S.A.), A Corporation (A Corp) PC(USA), based in Louisville Kentucky, serve with mid-councils, congregations, worshipping communities, and partner organizations to carry forth the mission of Jesus Christ. Approximately 400 individuals, diverse in race, age, gender, sexual orientation, faith, skills, and more, come together as colleagues to work for a world where justice reigns, peace prevails, and Gods love extends to all people.

This community comprises the staff of national entities: the Interim Unified Agency, the Presbyterian Publishing Corporation, Presbyterian Women, Investment and Loan Program, and the Administrative Services Group.

Basic Commitment: This position calls for a commitment to the mission of the Presbyterian Church (U.S.A.) as noted in its theological confessions, the Book of Order, and the actions of the General Assembly.

The Facilities Specialist supports the mission of the Presbyterian Church (U.S.A.) by ensuring that the Presbyterian Center in Louisville operates efficiently, safely, and hospitably. This role combines hands-on building support with modern facilities management tools.

The Facilities Specialist plays a key role in the day-to-day operations of the Presbyterian Center, the Facilities Specialist coordinates meeting spaces, supports special events, manages vendor relationships, and maintains facility documentation and data systems. This position works closely with the Director of Building Services and provides exceptional service to internal and external stakeholders while maintaining a well-organized, welcoming, and functional environment.

• Serve as the primary contact for on-demand facility service requests, ensuring prompt resolution and effective communication with staff and vendors.
• Coordinate all building and conference center meeting space setup and logistics.
• Support after-hours and special events, ensuring building access, setup, and safety procedures are followed.
• Serve as liaison between staff, tenants, and Building Services for chapel and public space use.
• Collaborate as a liaison between Administrative Services Group and the Interim Unified Agency, Travel and Meeting Office, supporting coordination for meetings, events, and visitor logistics.

• Maintain and update building floor plans quarterly (or as needed) using AutoCAD, ensuring all modifications and realignments are accurately reflected.
• Maintain posted evacuation plans and ensure compliance with safety requirements.
• Maintain inventories for workstations, office furniture, artwork, and related assets.
• Support modernization of space and facility data management systems, including integration of AutoCAD drawings into a facility management platform to enhance reporting, space utilization tracking, and digital recordkeeping.

• Administer the employee refreshment and beverage service program, ensuring reliable distribution, ordering, inventory, and weekly replenishment of drinks and supplies.
• Assist with implementing technology tools to consolidate vendor contracts, preventive maintenance schedules, and inventory data within a unified facility management system.

• Serve as a knowledgeable resource for policies and procedures related to building services, acting in support of or in the absence of the Director.
• Support a culture of hospitality, stewardship, and care for the shared spaces of the Presbyterian Center.
• Maintain digital signage and intranet communications related to building announcements, meeting updates, and shared-service information to keep staff informed and engaged.

• Associates degree or equivalent experience in Facilities Management, Office Administration, or a related field.
• 35 years of experience in facility coordination, office services, or building management preferred.
• Proficiency with AutoCAD or comparable space planning software required.
• Experience with or aptitude for facility management platforms (e.g., FMX, Office Space, or Service Channel) strongly preferred.
• Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills, with a service-oriented mindset.
• Working knowledge of Microsoft Office 365 and facility management software systems.
• Commitment to teamwork, professionalism, and supporting the mission and values of the Presbyterian Church (U.S.A.).

• Standard office setting within a multi-tenant facility.
• Occasional lifting or moving of light furniture and supplies (up to 25 lbs).
• Some after-hours and weekend work required for special events or emergency responses.

Helpful Skills:

• Have a deep understanding and commitment to cultural and racial ethnic inclusiveness. Values diverse groups, ethnicities, genders, communities, cultural constituencies and…