Operations Administrator

Operations Administrator

Louisville, KY | $20/hour | Monday–Friday, 8:00 AM–4:30 PM | On-Site

Snelling is seeking an organized and detail-oriented Operations Administrator to support a busy production facility in Louisville. This position plays an important role in supporting daily production and shipping operations by ensuring product paperwork, inventory information, customer documentation, and accounting records are accurate and up to date.

The ideal candidate is comfortable working with detailed information, entering data accurately, coordinating paperwork across multiple departments, and following established processes. This is an on-site position; remote or hybrid work is not available.

Key Responsibilities

• Manage and maintain production and product documentation to support daily operations and production scheduling.
• Reconcile gauge sheets with bills of lading and investigate discrepancies with the plant and/or customer service team.
• Enter and update product information in company systems on a daily basis.
• Review documentation for outbound shipments and ensure required paperwork is complete and accurate.
• Create and maintain files and documentation for shipments and production activity.
• Schedule outbound shipments and coordinate necessary paperwork.
• Upload, organize, and distribute digital photos and documentation to accounting and customers as needed.
• Prepare and maintain commodity and operational reports.
• Compile production and inventory information for management reporting.
• Consolidate gauge sheets with audit counts and enter information into customer and internal databases.
• Audit, reconcile, prepare, and distribute weekly invoicing and redemption reports to accounting.
• Receive and process invoices and purchase orders; create purchase orders and post batches in the company system.
• Assist with incoming calls and respond to questions related to invoices, shipments, and documentation.
• Schedule and prepare bills of lading for outbound shipments.
• Order operational and office supplies as needed.
• Maintain accurate records and support other administrative needs of the production facility.

Qualifications

Previous administrative, operations, production, shipping, logistics, or accounting support experience preferred. Strong attention to detail and accuracy. Comfortable working with numbers, records, and detailed documentation. Strong computer skills and ability to learn internal systems quickly. Proficiency with Microsoft Office, particularly Excel. Strong organizational and time-management skills. Ability to manage multiple priorities while meeting daily deadlines. Good written and verbal communication skills.

Ability to work independently while communicating effectively with production, accounting, customer service, and management teams. High school diploma or equivalent required.

Schedule & Compensation

Monday–Friday, 8:00 AM–4:30 PM Approximately $20/hour On-site in Louisville, KY No hybrid or remote option

Why This Role?

This is a great opportunity for an organized administrative professional who enjoys being closely involved with day-to-day operations. The position offers variety and the opportunity to work across production, shipping, accounting, and customer service functions while playing a key role in keeping the facility's operations running smoothly.