Administrative Assistant

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Louisville, KY, US

8 days ago Requisition

Headquartered in Louisville, KY and ranked among the top carriers in the U.S., Mercer Transportation Co., Inc. (Mercer) has earned a reputation as one of the nation's leading owner operator companies. For over forty years, Mercer has built a family on the foundation of honesty, professional freedom, and experience.

As an Administrative Assistant in our Facilities Department, you’ll help keep departmental operations organized and running efficiently. You’ll coordinate requests and communications, maintain accurate records, support purchasing and scheduling, and follow assignments through to completion. This is an excellent opportunity for someone who is detail-oriented, enjoys helping others, and can manage multiple priorities.

Competitive Pay

Comprehensive Health Coverage – Mercer contributes over $7,500/year toward your health insurance

Wellness Incentives – Qualify for our Wellness Rate and pay as little as $0/month for employee-only coverage

Earn Extra Rewards – Receive up to $300/year in gift cards through wellness initiatives

Company-Paid Protection – Life Insurance and Long-Term Disability included at no cost

Optional Benefits – Dental, Vision, Flexible Spending Accounts, and Short-Term Disability

Secure Your Future – 401(k) with company match

Serve as the primary administrative point of contact for employees, contractors, drivers, vendors, and other departments contacting Facilities.

Receive, prioritize, assign, and track facilities requests, following up to help ensure timely completion.

Coordinate schedules, meetings, training, communications, and daily administrative activities for Facilities leadership and department personnel.

Communicate assignments and information by telephone, email, company radio, and other departmental systems.

Maintain organized electronic and paper records, including vendor information, service records, invoices, purchases, inventory, and other departmental documentation.

Coordinate vendor service visits, maintain vendor records, and communicate service needs or concerns to Facilities leadership.

Process invoices and purchase documentation, assign accounting codes as directed, and assist with budget and expense tracking.

Order office, maintenance, and operational supplies, monitor inventory, and assist with receiving, issuing, and documenting equipment and materials.

Create identification and building access cards, update access permissions as authorized, and maintain appropriate records.

Monitor facility and parking-lot camera systems and promptly report security or safety concerns according to established procedures.

Maintain onsite bobtail parking records and assist with parking-related needs.

Prepare correspondence, reports, spreadsheets, schedules, and other departmental materials.

Identify ways to improve administrative processes, organization, recordkeeping, and communication.

Perform other related duties as assigned.

Highly organized, with the ability to manage multiple requests, establish priorities, maintain accurate records, and meet deadlines.

A strong verbal and written communicator who interacts professionally with employees, contractors, drivers, vendors, and leadership.

Able to work independently, exercise sound judgment, and follow assignments through to completion.

Trusted to protect confidential and security-sensitive information.

Proficient with Microsoft Office Suite or similar business software and comfortable learning access-control, purchasing, inventory, work-order, and other…