Event Planner Job Louisville area,Kentucky USA,Entertainment & Gaming

EVENT SALES & CLIENT MANAGEMENT

Serve as the primary point of contact for event clients from initial inquiry through event completion, providing timely, professional and thoughtful communication throughout the planning process.
Consult with clients to understand their goals and develop customized event experiences for corporate events, meetings, dinners, social events, wedding-related events, full and partial buyouts, partner events, internal events and virtual tastings.
Prepare proposals, negotiate pricing and event details, and finalize contracts in accordance with established business and brand guidelines.
Drive event revenue by identifying and recommending food and beverage, distillery experiences, retail, event enhancements, and other offerings that add value to the guest experience.
Contribute to the Events Team’s annual revenue goals by effectively converting inbound leads, maximizing event opportunities and developing repeat and referral business.
Maintain strong client relationships before, during and after events with a focus on guest satisfaction, repeat business and long-term relationships.
Proactively participate in relevant local networking opportunities, build and maintain relationships within Louisville’s hospitality, tourism, corporate and event communities, and stay informed on industry trends and emerging opportunities to generate awareness, strengthen partnerships and drive future business.

EVENT PLANNING & EXECUTION

Own the planning and execution of events from concept through completion, ensuring every detail is organized, communicated and executed to a high standard.
Coordinate all event logistics, including venue setup, distillery experiences, beverage service, staffing, and vendor coordination across catering, AV, entertainment, transportation, rentals, equipment, and other event needs.
Develop detailed event plans and communicate requirements across internal teams to ensure alignment with daily operations and a seamless guest experience.
Lead onsite event execution, including setup, vendor arrivals, staffing coordination, guest arrival, event flow, issue resolution and breakdown.
Serve as the primary onsite decision-maker for assigned events, particularly during events taking place outside normal operating hours.
Direct and coordinate onsite teams during events, including bartenders, tour experience team members, security, catering teams, vendors and other event partners.
Anticipate potential challenges and resolve client or guest concerns calmly, professionally and in accordance with Angel’s Envy policies and service standards.
Partner with Operations and other internal teams to coordinate room setup and breakdown, cleaning schedules, vendor access, deliveries, security and other operational needs.
Ensure all events follow applicable safety, responsibility, legal, insurance and operating requirements, escalating issues to the appropriate internal partner when needed.

BRAND HOME & CONSUMER EVENTS

Support the development and execution of public-facing brand events annually, working with the internal team and partners to create compelling consumer experiences.
Collaborate across Brand Home, Brand, Advocacy, Commercial and other Bacardi teams as needed to support internal events, partner activations and special programming.
Bring forward new event concepts, enhancements and opportunities that can strengthen the Brand Home experience and create incremental revenue.
Perform additional duties and responsibilities as assigned by management to support team and business needs.

SYSTEMS, REPORTING & EVENT OPERATIONS

Maintain complete and accurate event information within Triple Seat, including client communication, contracts, event details, payments and event documentation.
Utilize systems…