HR Coordinator

Job Summary

The HR Coordinator provides administrative and clerical support to the Human Resources department. This role focuses on maintaining accurate employee records, supporting payroll and benefits processes, assisting with recruitment logistics, and handling a variety of routine HR documentation tasks.

• Provide comprehensive administrative support to the HR department, including data entry, filing, basic recordkeeping, and word processing tasks.
• Maintain accurate employee records in the HRIS.
• Assist employees with inputting personal information and accessing resources in the HRIS.
• Schedule employee training sessions, new hire orientations, and other HR-related events, ensuring accurate communication of schedules, locations, and required materials.
• Prepare orientation materials such as handbooks, forms, and presentations.
• Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews.
• Collaborate with HR on various initiatives and projects, providing logistical and administrative support as needed.
• Responsible for picking up mail daily.

• Post open positions on internal and external job boards as directed.
• Review incoming applications and send top candidate profiles to management.
• Complete all required onboarding and offboarding paperwork, ensuring accuracy and confidentiality.
• Program and deactivate employee access cards and update alarm system permissions as needed.

• Maintain accurate employee data within the HRIS, ensuring timely updates for new hires, changes, and separations.
• Assist in auditing personnel files and records to ensure compliance with retention and confidentiality requirements.
• Assist in the preparation of reports and data summaries as requested for compliance, audits, or leadership review.
• Ensure all HR-related documentation is organized, complete, and easily accessible for authorized users.
• Help employees with any system access issues.

• Provide administrative support to the HR team, including correspondence, filing, scheduling, and reporting.
• Act as a backup resource for front desk coverage when required and assist with lunch break relief daily.
• Collaborate with other departments to support HR-related initiatives or special projects.
• Identify and recommend process improvements to enhance efficiency and employee service.
• Lead facility safety meetings and track attendance.
• Assist with the processing of payroll and verifying payroll reports.
• Reconcile benefits invoices to align with payroll records.

• Process the monthly supply order and stock the breakrooms each month.
• Manage multiple tasks simultaneously, adapt to changing priorities, and handle unexpected challenges.
• Exhibit exemplary attendance and punctuality.
• Comply with company policies and procedures.
• Perform other duties as assigned.

• Associate or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Two or more years of HR or administrative experience required; experience in recruitment, onboarding, or benefits administration preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with HRIS systems required.
• Spanish language proficiency preferred.
• A valid driver's license, reliable transportation, and the ability to be covered under the organization’s auto insurance are required.

• Knowledge and commitment to NWAFB’s mission, priorities, programs, policies, and procedures, including showing compassion and respect toward individuals experiencing food insecurity.
• Knowledge of HR policies and procedures, HR best practices, and current regulations.
• Strong customer service skills, including a professional demeanor, empathy, patience, and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS systems.
• Excellent written and verbal communication skills with the ability to handle sensitive information professionally.
• A commitment to maintaining confidentiality…