Account Payable Payroll Clerk

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This position represents responsible and moderately complex fiscal and clerical work in which the incumbent is responsible for the reconciliation and maintenance of the accounts payable records.

The incumbent receives general supervision from the Chief Financial Officer and/or his/her designee, and work is checked upon completion. The incumbent is instructed to bring any unusual matters to the attention of the supervisor for clarification and resolution.

Incumbent does not give supervision to others.

• Examines, reviews, and analyzes all vouchers and documentation presented to the agency for accuracy in conjunction with disbursements to be made, making certain that proper certification is made as to receipt of material or services and that authorized signatures appear on documents.
• Computes discounts and follow-up to make certain that payment is made timely to take advantage of all discounts.
• Perform invoice and general ledger data entry.
• Compile and reconcile all credit card statements with invoices.
• Prepares checks and process to supervisor for signature.
• Maintains a set of accounts payable files.
• Reconciles monthly vendor statements against payment records.
• Works with vendors to resolve any account discrepancies or issues.
• Works closely with Chief Procurement Officer to ensure compliance with contracts, accurate contract rate and certified payrolls.
• Processes monthly tenant invoices when necessary.
• Process monthly FSS escrow cash transfers.
• Record all bank transactions in the Authority’s accounting system.
• Monitor cash balances and process cash transfers as needed.
• May also perform listed duties on behalf of non-profit corporation(s) as directed from time to time by the Executive Director and/or his/her designee.
• Initiate and process all general liability, property and auto insurance claims.
• Performs other related duties as assigned.

• Knowledge of bookkeeping principles and practices.
• Strong mathematical skills.
• Ability to understand and follow oral and written instructions.
• Strong attention to detail.
• Proficient in Microsoft Office, Word and Excel.
• Ability to communicate effectively and professionally with vendors and clients.
• Ability to maintain confidentiality.
• Experience with accounting and payroll software systems.

• Associate’s Degree or two (2) years of equivalent experience in finance or accounts payable.

N/A

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer or other office equipment.
• Ability to move about from different facilities and locations.
• Must be able to perform essential duties and job functions in an environment that may have increased stress levels.
• Must be able to lift up to 25 pounds at times.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements as deemed appropriate.

This document does not represent a contract of employment and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.