Account Payable Analyst

The Accounts Payable Analyst is responsible for overseeing the processing of vendor and client payments associated with program operations. Responsibilities include tracking job progress and completion, ensuring required documentation is received and processed accurately and timely, analyzing operational reports, and identifying production and payment processing issues. This position works closely with finance and accounting personnel to reconcile invoices, monitor accounts receivable and accounts payable, and complete financial and operational reporting.

The AP leader also provides direct supervision, guidance, and support to a program data specialist to ensure the accuracy and integrity of operational data and reporting.

• Prepare, review, and analyze job aging, callback, and in-process inspection reports to monitor production activity and identify outstanding items.
• Supervise and provide guidance, training, and performance feedback to the Program Data Specialist, ensuring the accuracy and consistency of data maintained in applicable tracking, customer relationship management (CRM), and reporting systems.
• Develop and maintain tracking systems and collaborate with program leadership and quality assurance personnel to establish strategies that ensure timely job processing and completion.
• Assist program leadership with the preparation and submission of monthly operational and financial reports to applicable stakeholders and funding sources.
• Receive, verify, review, and enter detailed and accurate documentation for all applicable applicant and customer categories to facilitate timely payments to vendors, clients, and contractors in accordance with established requirements.
• Ensure payments are processed, balanced, documented, and reported within established timelines.
• Analyze and apply payments to invoices.
• Work with finance and accounting personnel to prepare, distribute, reconcile, and monitor invoices, accounts receivable, and accounts payable.
• This includes reviewing invoices and payments from multiple funding sources with varying payment authorization requirements.
• Research, investigate, and resolve discrepancies involving accounts, invoices, payments, and budget line items.
• Research and respond to internal and external inquiries regarding financial accounts, accounts receivable, accounts payable, and payment processing.
• Respond to inquiries from vendors and clients regarding payment status and related issues.
• Prepare and process weekly payment runs, ensuring all payments are issued accurately and in accordance with applicable regulations and established procedures.
• Order supplies and monitor inventory to support ongoing program operations.
• Assist program leadership with monitoring budgets and identifying potential financial or operational discrepancies.
• Communicate with finance and accounting personnel regarding monthly invoicing, payment processing, and reconciliation activities.
• Assist with year-end financial and operational reporting, including the reconciliation of completed, submitted, and invoiced jobs.
• Perform other related duties and responsibilities as assigned.

• Strong problem-solving, analytical, and judgment skills with a high level of attention to detail and accuracy.
• Excellent analytical, research, and reconciliation skills.
• Strong organizational, interpersonal, oral, and written communication skills.
• Ability to work independently and collaboratively in a fast-paced, detail-oriented environment while managing multiple priorities and deadlines.
• Proficiency with standard computer applications, data collection systems, and reporting software.
• Ability to travel locally for meetings as needed.
• Ability to interact professionally and compassionately with individuals from diverse socioeconomic backgrounds.
• Prior relevant professional experience required.
• High school diploma or equivalent required.
• Ability to successfully pass applicable state and federal background checks.

• Experience with Salesforce or similar customer relationship management (CRM), accounting, and operational tracking software.
• Experience administering energy conservation, utility assistance, or comparable program operations within a nonprofit, government, or utility environment.
• Experience with accounts payable and financial management software.
• Bilingual communication skills, particularly English/Spanish, English/Khmer, or…