Administrative Assistant, Restoration Center

Administrative Assistant, Restoration Center

Summary
The Restoration Center (RC) Administrative Assistant promotes the full integration and functioning of Persons Served (PS) needed to live successfully in the community by providing administrative and clerical support to all RC staff. Implements clerical and administrative systems to support staff in maintaining their productivity and focus on helping PS. Maintains service, billing, utilization, and program administrative protocols. Welcomes PS and others visiting the RC office and manages messages and interactions on the general phone line as needed.

• Welcomes visitors and directs them to proper staff person.
• Answers telephones and directs calls to the proper party. Assists with and checks phone messages. Maintains phone listings.
• Directs questions to correct staff and responds to inquiries as able.
• Assists with setting up rooms for staff trainings.
• Distributes mail to mailboxes and manages outgoing mail.
• Orders and maintains supplies such as envelopes, mailing materials, and stationery.
• Schedules use of conference room(s).
• Manages team appointments/schedules; prepares standard reports as directed by RC Management Team.
• Attends Staff Meetings, takes minutes.
• Logs Events, Performance Measure information, or metrics as directed by RC Management Team.
• Promotes engagement, trauma‑informed, and person‑served service delivery, strengths‑based, person‑first language, for all PS.
• Promotes healthcare, employment and education services access for PS.
• Performs other administrative support tasks such as typing correspondence, preparing spreadsheets, recording meeting minutes, and interacting with vendors such as food suppliers and cleaning team as directed.
• Performs other related duties, as assigned.

Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security!

• A fully funded, employer‑sponsored retirement plan that requires no employee contribution, as well as an employee‑funded 403(b) plan.
• First‑rate Medical, Dental and Vision plans that are open to all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!
• Employer‑paid Life, Accidental Death & Dismemberment and Long‑Term Disability Insurance (no cost to you!).
• Flexible Spending Accounts (Health and Dependent care).
• Voluntary Term Life, Whole Life, Accident and Critical Illness Insurance.
• Voluntary Pet Insurance.
• Generous paid time off (Employees scheduled to work 20 hours or more per week):
  • 15 days of Vacation per year
  • 12 Paid Holidays per year
  • 10 Sick Days per year
  • 3 Personal Days per year
• Up to $6,000 per year in Tuition Assistance.
• $500 Employee Referral Bonus with no annual cap!
• Other generous benefits including access to discounted movie and theme park tickets, online shopping discounts, and more!

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community‑based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self‑determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly‑trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut.

For more information about Vinfen, please visit (Use the "Apply for this Job" box below)..

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

• Commitment to the right and ability of people served by RC to live, work, have meaningful relationships and receive the services, resources and supports needed to thrive in their community of choice.
• Knowledge of personal computer applications and equipment.
• Knowledge of office,…